Student Leave Management

You configure multi-level approval chains based on leave type and duration. For example, you might set planned absences over two days to require homeroom teacher acknowledgment first, then grade-level coordinator review, then assistant principal check, then principal final approval. Each approver sees the request on their dashboard when it reaches their step. The parent sees the status update at each stage. If any approver requests additional information, the parent receives a notification to provide it before the request moves forward.

Leave balance tracking lets you set soft limits and hard limits by leave type. When a new request would push a student past the soft limit, the system warns the approver and flags the request for extra review. When a request would exceed a hard limit, the system can block submission entirely or require escalation to a higher authority. Administrators see a report of all students approaching or exceeding their leave limits at any time.

Approved leave dates sync directly to the attendance module. When the approved date arrives, the student's attendance status is automatically set to Excused Absence. The teacher sees this pre-filled on their attendance sheet and does not need to take any action. If the student unexpectedly shows up on a day they have approved leave, the teacher can override the status to Present. All overrides are logged in the audit trail.

Yes. The reporting module lets you filter absence data by student, grade level, campus, leave type, date range, and approval status. You can generate a report showing all students above a specific absence threshold, broken down by how many days were sick leave, planned absence, religious observance, or other categories. Reports export to PDF and Excel formats. You can also schedule recurring reports to run automatically and land in your inbox each Monday morning.

The system accepts requests for past dates. You can configure retroactive requests to follow a different, stricter approval workflow, for example, requiring the assistant principal to approve any request submitted more than 48 hours after the absence. The retroactive request links to the existing attendance record for that date and, once approved, changes the status from Unexcused to Excused. The original attendance entry and the retroactive approval are both preserved in the audit trail.