Philippine University Gradebook — GWA and CHED CMO Compliance
Philippine universities use an inverted 4-point scale where 1.0 is Excellent and 5.0 is Failure — the reverse of the US GPA system. OpenEduCat stores grades on this native scale, computes unit-weighted GWA automatically, tracks INC (Incomplete) resolution deadlines, and generates Transcripts of Records (TOR) in the CHED CMO format required for government recognition.
Grading Scales
Pre-configured grade bands shipped with the Philippines module. No manual setup required.
| Grade | Points / Range | Description |
|---|---|---|
| 1.0 — Excellent | 97–100% | Highest possible grade. A student scoring 98 in a 3-unit Engineering subject earns 1.0. This grade contributes maximum weight to the GWA and is noted on the TOR as the highest distinction. |
| 1.25 — Excellent | 94–96% | Near-excellent. Common in Nursing, Engineering, and Education programmes at state universities. |
| 1.5 — Very Good | 91–93% | Very Good performance. The midpoint between Excellent and Good in the 4-point scale. |
| 2.0 — Good | 85–87% | Good performance. A 3-unit subject at 2.0 contributes 6.0 quality points to the GWA calculation. |
| 3.0 — Passing | 75–79% | Minimum passing grade. A student at 3.0 passes the subject but the grade significantly reduces GWA. |
| 5.0 — Failure | Below 75% | Failing grade. Subject must be repeated. The 5.0 (or 0.0 quality points) remains on the TOR and is included in GWA calculation at some institutions. |
What the Philippines Module Does
Country-specific features that go beyond the core gradebook engine.
Inverted 4-Point GWA Scale
The `ph_grade` field stores grades on the 1.0–5.0 scale with 1.0 as Excellent. OpenEduCat labels are explicit about the inverted direction throughout the UI, preventing the common error of interpreting 1.0 as failure.
Unit-Weighted GWA Calculation
GWA = Σ(grade × units) ÷ total units. A 3-unit subject weighs three times more than a 1-unit subject. OpenEduCat computes running GWA after each grade entry, displays it on the student dashboard, and recalculates when INC grades are resolved.
INC Grade and Deadline Tracking
INC (Incomplete) is granted when a student passes all major requirements but misses one assessment. OpenEduCat stores the INC grade, sets a configurable resolution deadline (typically one semester), and alerts the student and teacher as the deadline approaches.
Latin Honours Classification
Summa Cum Laude (GWA 1.0–1.20, no grade below 2.0), Magna Cum Laude (GWA 1.21–1.45, no grade below 2.5), Cum Laude (GWA 1.46–1.75, no grade below 3.0) per standard CHED CMO requirements.
TOR Generation
Transcript of Records in CHED CMO format with subject codes, units, grade, quality points, and running GWA. Batch TOR generation for graduating cohorts supported.
Re-Attempt Policy
Subject Repetition for Failed Grades
A 5.0 (Failure) requires the student to repeat the subject. Both the failed and repeated grades appear on the TOR. Some institutions use the repeated grade for GWA; others average both. OpenEduCat supports both policies via configuration.
How re-attempts affect the transcript
- The active grade (counted in GPA) is marked with an asterisk (*)
- Superseded or excluded grades are annotated with their status code
- All attempts appear on the transcript for full academic transparency
- Cleared, condoned, compensated, and exempted backlogs do not block graduation
Transcript Formats
Official academic record formats generated by the Philippines module.
Transcript of Records (TOR): Subject code
subject title, units, grade, quality points, semester GWA, cumulative GWA, and remarks — CHED CMO format required for government recognition
QR Verification Available
Install the secure bridge module to add QR codes with SHA-256 integrity hashes to every transcript. Employers and other institutions scan the code to verify the transcript is authentic and unmodified.
Honours & Classification
How graduates are classified under the Philippines system.
| Classification | Threshold |
|---|---|
| Summa Cum Laude | GWA 1.0–1.20, no grade below 2.0 — highest academic distinction |
| Magna Cum Laude | GWA 1.21–1.45, no grade below 2.5 |
| Cum Laude | GWA 1.46–1.75, no grade below 3.0 |
| Pass | GWA ≤ 3.0 — eligible for graduation |
Regulatory Alignment
Commission on Higher Education (CHED), CHED Memorandum Orders (CMO), Technical Education and Skills Development Authority (TESDA) for vocational
The Philippines gradebook module pre-configures grading scales, assessment templates, re-attempt policies, and transcript formats to align with the requirements set by Commission on Higher Education (CHED), CHED Memorandum Orders (CMO), Technical Education and Skills Development Authority (TESDA) for vocational. The data structures, computation rules, and report formats follow the standards your accreditation body expects to see during institutional audits.
Grade distributions, pass rates, GPA trends, and classification statistics can all be exported to Excel for submission during accreditation reviews. The structured data makes it straightforward to pull the specific metrics your accreditation criteria require.
Frequently Asked Questions
Common questions about the Philippines gradebook module.
Other Country Modules
The same gradebook engine powers all seven country modules. Explore the others.
India & Bangladesh
UGC (University Grants Commission), NAAC
Kenya
CUE (Commission for University Education)
Gulf / GCC
NCAAA (National Center for Academic Accreditation and Assessment)
Indonesia
BAN-PT (Badan Akreditasi Nasional Perguruan Tinggi)
United Kingdom
QAA (Quality Assurance Agency for Higher Education)
United States
FERPA (Family Educational Rights and Privacy Act), Regional Accreditors (HLC, SACSCOC, MSCHE, NEASC, NWCCU, WASC)
Bologna / European
Bologna Process, ENQA (European Association for Quality Assurance in Higher Education)
Brazil
BNCC (Base Nacional Comum Curricular, 2017/2018), LDB (Lei de Diretrizes e Bases, Lei 9.394/96), MEC (Ministério da Educação)
Germany
Kultusministerkonferenz (KMK), Landesrecht Notenordnungen in all 16 Bundesländer, standard Zeugnisformular conventions
France
Ministère de l'Éducation nationale et de la Jeunesse, Baccalauréat général et technologique (réforme 2021), DNB assessment rules
Japan
MEXT (文部科学省), National Curriculum Standards (学習指導要領) revised 2020, 道徳 qualitative evaluation guidelines, SHS minimum graduation requirements (74 単位)
South Korea
Ministry of Education Korea (교육부), National Education Information System (NEIS), Student Record Management Guidelines, 2028 수능 reform framework
Malaysia
Lembaga Peperiksaan Malaysia (Malaysian Examinations Syndicate), Malaysian Qualifications Agency (MQA), IPTA university admission requirements
Nordic Countries
Sweden: Skolverket | Denmark: Undervisningsministeriet (BEK nr 114) | Norway: Utdanningsdirektoratet (LK20) | Finland: Opetushallitus (Lukiolaki)
Netherlands
Rijksoverheid, Dienst Uitvoering Onderwijs (DUO), Het College voor Toetsen en Examens (CvTE), Eindexamenbesluit VO
East Africa
Tanzania: NECTA (National Examinations Council of Tanzania) | Uganda: UNEB (Uganda National Examinations Board) | Rwanda: REB (Rwanda Education Board)
West Africa
West African Examinations Council (WAEC), WASSCE (West African Senior School Certificate Examination) standards, WAEC member states: Nigeria, Ghana, Sierra Leone, The Gambia, Liberia
Switzerland
Schweizerische Maturitätskommission (SMK) / Commission suisse de maturité (CSM) — Federal Matura Regulation (MAR/ORM) | EDK/CDIP Swiss Conference of Cantonal Ministers of Education
Hong Kong
Hong Kong Examinations and Assessment Authority (HKEAA) — HKDSE Assessment Framework | JUPAS (Joint University Programmes Admissions System)
New Zealand
New Zealand Qualifications Authority (NZQA) — NCEA Assessment Framework | Tertiary Education Commission (TEC) Literacy and Numeracy requirements
South Africa
Department of Basic Education (DBE) South Africa — National Senior Certificate Policy | UMALUSI — Council for Quality Assurance in General and Further Education and Training
Mexico
Secretaría de Educación Pública (SEP) — Dirección General de Acreditación, Incorporación y Revalidación (DGAIR) | COMIPEMS (metropolitan area) for Secundaria placement
Colombia & Latin America
Ministerio de Educación Nacional (MEN) Colombia — Decreto 1290 de 2009 | ICFES (Instituto Colombiano para la Evaluación de la Educación) for standardised assessments
Turkey
Milli Eğitim Bakanlığı (MEB) — Ministry of National Education, Turkey | Ortaöğretim Yönetmeliği (Secondary Education Regulation) | ÖSYM for YKS
Israel
Israel Ministry of Education (Misrad HaChinuch) — Bagrut Examination Division | National Authority for Measurement and Evaluation in Education (RAMA)
Nepal
National Examination Board (NEB) Nepal — SEE and Grade 12 Examination Regulations | Office of the Controller of Examinations (OCE)
Ethiopia
Ethiopian Ministry of Education — National Framework for Education | National Educational Assessment and Examinations Agency (NEAEA) | Ethiopian Education and Research Advanced Education Authority (EQAE)
Southeast Asia
Vietnam: Bộ Giáo Dục và Đào Tạo (BGDĐT) — Ministry of Education and Training (MOET) | Thailand: Office of the Basic Education Commission (OBEC), Ministry of Education
Arab World
Saudi Arabia: وزارة التعليم (Ministry of Education) | Egypt: وزارة التربية والتعليم (MoE Egypt) | UAE: ADEK / KHDA / MoE UAE | Jordan: وزارة التربية والتعليم (MoE Jordan) | Kuwait: وزارة التربية (MoE Kuwait)
Works With These Modules
The gradebook connects to the rest of the OpenEduCat platform.
Exam Management
Schedule exams, generate seating plans, and push grades directly into the gradebook.
Learn more →Student Information System
Student records, enrollment data, and academic history in one place.
Learn more →Learning Management System
Courses, assignments, and quizzes with automatic grade sync to the gradebook.
Learn more →Attendance Management
Track attendance and link it to grade eligibility rules where required.
Learn more →Ready to Transform Your Gradebook?
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