Gradebook Built for Kenyan University Standards
Kenyan universities run three different grading scales depending on the program, standard degrees at 40% pass, health sciences at 50%, and postgraduate at 50%. OpenEduCat ships all three pre-configured, with supplementary exam capping and the Daystar pattern for excluding first-year grades from CGPA.
Grading Scales
Pre-configured grade bands shipped with the Kenya module. No manual setup required.
| Grade | Points / Range | Description |
|---|---|---|
| A (Excellent) | 4.0, 70 to 100% | Top grade on the KE_STANDARD 4.0 scale. A student scoring 75% in Constitutional Law earns 4.0 quality points per credit hour. |
| B+ (Very Good) | 3.5, 65 to 69% | A student with 67% in Organic Chemistry lands here. For a 3-credit course, that is 10.5 quality points. |
| B (Good) | 3.0, 60 to 64% | Solid mid-range performance. Many Kenyan universities consider B the benchmark for postgraduate eligibility. |
| C+ (Above Average) | 2.5, 55 to 59% | Above the pass mark but below the threshold most employers and graduate programs look for. |
| C (Average) | 2.0, 50 to 54% | Pass mark for KE_HEALTH and KE_POSTGRAD scales. Standard degree programs pass at D (40%). |
| D (Pass) | 1.0, 40 to 44% | Minimum pass for KE_STANDARD. A student at 39% fails and must register for a supplementary exam. |
What the Kenya Module Does
Country-specific features that go beyond the core gradebook engine.
Three Pre-Configured Scales
KE_STANDARD (40% pass) for regular degree programs, KE_HEALTH (50% pass) for medical, nursing, and pharmacy, and KE_POSTGRAD (50% pass) for master's and doctoral programs. Each scale has its own grade bands and GPA weights. The registrar selects the scale when creating a course, no manual grade boundary setup required.
Supplementary Exam Capping
When a student fails and sits a supplementary exam, their new grade is capped at the pass mark (40% for standard programs). A student who scores 65% on the supplementary is recorded as 40%. The transcript shows an asterisk (*) next to supplementary results so examiners can distinguish them from first-attempt grades.
Year-1 CGPA Exclusion (Daystar Pattern)
Some Kenyan universities treat first-year courses as bridging or foundation work. When enabled on a course, first-year gradebooks are excluded from the cumulative GPA calculation entirely. This follows the Daystar University pattern where Year 1 grades appear on the transcript but do not count toward the final CGPA.
Per-Gradebook CGPA Exclusion
Beyond the Year-1 rule, individual gradebooks can be flagged to exclude from CGPA. This handles remedial subjects, audit courses, and other non-credit work that should appear on the transcript without affecting the student's cumulative average.
KAG East Transcript Format
The standard five-column transcript used by Kenyan universities: Code, Title, CR HRS, MARKS, GRADE. Component lines are aggregated into one row per subject. Each semester shows the semester GPA and a running cumulative GPA total. Supplementary grades are flagged with an asterisk.
Statement of Results
A single-page academic standing statement showing student details, enrolled course, current standing, cumulative GPA, and honours classification. Useful for employer verification requests and scholarship applications without releasing the full transcript.
CAT + Exam Assessment Template
The default KE_STANDARD template splits assessment into CAT (Continuous Assessment Tests) at 30% and Final Exam at 70%. The system computes the weighted average automatically per CUE guidelines.
Re-Attempt Policy
Supplementary Exam (Capped at Pass Mark)
Kenyan universities allow students who fail a subject to sit a supplementary exam. The key rule: supplementary grades are capped at the pass mark. If the pass mark is 40% and the student scores 72% on the supplementary, the recorded grade is 40%. This policy uses the most recent attempt for GPA calculation and shows all attempts on the transcript. The asterisk annotation (*) marks the supplementary grade, while E marks the original failed attempt.
How re-attempts affect the transcript
- The active grade (counted in GPA) is marked with an asterisk (*)
- Superseded or excluded grades are annotated with their status code
- All attempts appear on the transcript for full academic transparency
- Cleared, condoned, compensated, and exempted backlogs do not block graduation
Transcript Formats
Official academic record formats generated by the Kenya module.
KAG East Transcript: Code
Title, CR HRS, MARKS, GRADE with per-semester GPA and cumulative GPA running total
Statement of Results: Single-page standing statement with student details
course, CGPA, and honours classification
QR Verification Available
Install the secure bridge module to add QR codes with SHA-256 integrity hashes to every transcript. Employers and other institutions scan the code to verify the transcript is authentic and unmodified.
Honours & Classification
How graduates are classified under the Kenya system.
| Classification | Threshold |
|---|---|
| First Class Honours | CGPA 3.6 of 4.0 |
| Second Class Honours (Upper Division) | CGPA 3.0 of 4.0 |
| Second Class Honours (Lower Division) | CGPA 2.0 of 4.0 |
| Pass | CGPA 1.0 of 4.0 |
Regulatory Alignment
CUE (Commission for University Education)
The Kenya gradebook module pre-configures grading scales, assessment templates, re-attempt policies, and transcript formats to align with the requirements set by CUE (Commission for University Education). The data structures, computation rules, and report formats follow the standards your accreditation body expects to see during institutional audits.
Grade distributions, pass rates, GPA trends, and classification statistics can all be exported to Excel for submission during accreditation reviews. The structured data makes it straightforward to pull the specific metrics your accreditation criteria require.
Frequently Asked Questions
Common questions about the Kenya gradebook module.
Other Country Modules
The same gradebook engine powers all seven country modules. Explore the others.
India & Bangladesh
UGC (University Grants Commission), NAAC
Gulf / GCC
NCAAA (National Center for Academic Accreditation and Assessment)
Indonesia
BAN-PT (Badan Akreditasi Nasional Perguruan Tinggi)
United Kingdom
QAA (Quality Assurance Agency for Higher Education)
United States
FERPA (Family Educational Rights and Privacy Act), Regional Accreditors (HLC, SACSCOC, MSCHE, NEASC, NWCCU, WASC)
Bologna / European
Bologna Process, ENQA (European Association for Quality Assurance in Higher Education)
Works With These Modules
The gradebook connects to the rest of the OpenEduCat platform.
Exam Management
Schedule exams, generate seating plans, and push grades directly into the gradebook.
Learn more →Student Information System
Student records, enrollment data, and academic history in one place.
Learn more →Learning Management System
Courses, assignments, and quizzes with automatic grade sync to the gradebook.
Learn more →Attendance Management
Track attendance and link it to grade eligibility rules where required.
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