Can faculty search committee members use this without IT training?

Yes. Committee members access a role-specific review portal that shows only the applications assigned to their search. They score candidates against the rubric HR has configured, leave comments, and submit evaluations. No administrative permissions, no system configuration, and no prior ERP experience required. Access is granted by HR for each specific search and expires when the search closes.

Finance & Administration

Recruitment Management for Schools

Manage faculty searches, staff hiring, and search committee coordination in one system — from job posting through offer acceptance, with EEO documentation built in at every stage.

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See What Recruitment Module Changes at Your Institution

Before vs. After Adding Recruitment Module to OpenEduCat

The Old WayTransform My Institute

Where You Are Today

Holding you back

A search committee

A search committee chair forwards 140 application PDFs to 8 committee members via email. Each member rates candidates on a different scale in a different spreadsheet. The department coordinator spends 4 hours reconciling 7 spreadsheets into a shortlist that everyone argues about at the next meeting.

Pain Point

A finalist for

A finalist for an assistant professor position accepted an offer from another institution while the search committee spent 11 days trying to schedule the campus visit across 8 faculty calendars by email. A 4-month search ended with an unfilled position and two sections of a required course covered by emergency adjuncts.

Pain Point

An EEO audit

An EEO audit requests documentation for a completed faculty search. HR discovers that applicant pool demographics, disposition codes for rejected candidates, and interview selection rationale were never formally recorded. They exist in email threads and handwritten notes spread across four committee members' personal files.

Pain Point

A staff position

A staff position is posted on Indeed, LinkedIn, the campus website, and HigherEdJobs as four separate manual postings. Applicants email resumes directly to the hiring manager. The HR assistant manually enters applicant data into a spreadsheet that becomes the system of record, with no version control and no visibility to the department head.

Pain Point

Disconnected systems

Times the same data is re-entered

Separate logins to manage

Ready to make the switch? See how it works for your institution.

Faculty Search Committee Management

Give search committees a structured workflow that replaces forwarded PDFs, personal spreadsheets, and email coordination with a single shared system.

Role-based committee portal, members review applications without receiving email attachments or accessing shared drives
Configurable scoring rubrics set by HR before each search opens, applied uniformly across all committee members
Aggregate score calculation and candidate ranking generated automatically from individual evaluations

Staff Hiring Workflow from Requisition to Offer

Run classified staff and administrative hiring through a structured pipeline that moves from position approval through offer acceptance without leaving the system.

Position requisition with justification, headcount authorization, and multi-level approval routing to HR, department head, and budget office
One-click posting to job boards including Indeed, LinkedIn, and HigherEdJobs, with position-specific application forms per role type
Application intake with automatic acknowledgment, screening question filters, and document collection for resumes, cover letters, and transcripts

Hiring Analytics and Process Accountability

Identify where searches slow down, which sources produce candidates who accept offers, and how time-to-fill compares across departments and position types.

Time-to-fill reporting broken down by position type, department, and hiring manager, showing where delays concentrate
Applicant source tracking linking final hires back to the job board, referral channel, or campus posting where they applied
Offer acceptance rate by position category, salary band, and interviewing department, surfacing patterns in declines

Recruitment Module Features

Everything you need to manage recruitment module effectively

Position Requests

Initiate hiring with budget and justification

Approval Workflows

Route through department, HR, and budget approval

Position Templates

Reusable templates for common positions

Job Descriptions

Library of descriptions with customization

Advanced Analytics

Detailed recruitment module analytics with custom report builder and data visualization

Workflow Automation

Configure automated rules for approvals, notifications, and status transitions

Audit Trail

Complete audit logging of all recruitment module activities for compliance and accountability

Priority Support

Dedicated support team with SLA-backed response times

Frequently Asked Questions

Get answers to common questions about Recruitment Module

Workday, Taleo, and Greenhouse are general-purpose applicant tracking systems built for corporate HR. They do not have native search committee workflows, academic-calendar-aware scheduling, or EEO documentation designed for faculty searches governed by AAUP and federal affirmative action requirements. This system is part of an education ERP (the same platform that runs student records, payroll, and finance) so recruiting data connects directly to HR onboarding without a separate vendor integration or data export.

At each stage of a search, the system prompts for disposition codes when candidates are not advanced, documenting the specific, non-discriminatory reason for each decision. Applicant pool demographics are tracked against position-level goals. All documentation is timestamped and tied to the specific search record. The system generates ready-to-submit EEO audit packages including applicant flow data, interview selection rationale, and final hire documentation without manual compilation.

When a candidate accepts an offer, their complete record, application materials, committee evaluations, offer letter, background check status, and signed documents, transfers to their employee file in the HR module automatically. IT provisioning requests, office assignment notifications, and payroll setup tasks trigger from the same event. The new hire's data does not need to be re-entered in a separate system.

Yes. A single position posting in the system publishes to configured external channels simultaneously, including Indeed, LinkedIn, HigherEdJobs, and discipline-specific academic sites such as the Chronicle of Higher Education. Applications from all sources arrive in one inbox. Source tracking links each final hire back to the specific board or channel where they applied, giving HR data to evaluate which channels produce candidates who accept offers.

The scheduling tool pulls calendar availability from all committee members and generates open windows that work for the full panel. HR or the search coordinator sends the candidate a link to select from those windows directly. For campus visits requiring multi-day schedules across departments, the tool supports building itineraries with individual meeting blocks. This eliminates the 15-to-25-message email threads that typically consume a week of coordination time between shortlist and confirmed visit.

Cloud & On-Premise

REST API

SSO & LDAP

99.9% Uptime SLA

AES-256 Encryption

GDPR & FERPA Ready

Full IT specs →

Built for Your Institution Type

See how this feature works for your specific institution

Vocational & Technical SchoolsTrack practical skills, workshop hours, and industry certifications with software designed for trade schools where learning happens in labs

University ManagementFederated management where each campus operates independently while central administration gets unified reporting for 100K+ students

Integrations, Comparisons & Tools

Extend Recruitment Module with integrations, see how we compare, and calculate your ROI

Microsoft 365 Integrationintegration

Google Workspace Integrationintegration

Compare with EllucianComparison

Compare with PowerSchoolComparison

Faculty Management

Manage faculty profiles, balance workloads, coordinate substitutions, track credentials, and conduct performance reviews, freeing department heads from administrative tasks to focus on supporting and empowering teaching staff effectively.

Payroll Management

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CRM Module

OpenEduCat's Enrollment CRM captures prospective student inquiries from every channel into a single pipeline, then routes follow-up tasks and drip sequences automatically based on program interest and engagement score. Enrollment teams replace disconnected spreadsheets and email inboxes with a single pipeline that tracks every prospect from first inquiry through enrollment.

Sales Management

Track non-tuition revenue from corporate training contracts, facility rentals, consulting engagements, event tickets, and auxiliary services through a single pipeline. Build professional quotations, enforce discount approval limits, convert accepted quotes to invoices, generate contracts, and forecast revenue by stage, category, customer, and period.

Student Management

Student information system software that keeps every record (academics, health, contacts, documents) in one place. SIS for K-12 schools and universities that gives staff accurate student data instantly and makes reporting effortless.

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Recruitment Management for Schools