Zoom Integration
Auto-schedule Zoom meetings from your timetable and track virtual attendance
Overview
Bring Zoom into your OpenEduCat workflow to power virtual and hybrid classrooms. The integration automatically creates Zoom meetings for scheduled classes, shares join links with enrolled students, tracks attendance when participants join, and links cloud recordings to course materials. Faculty focus on teaching while the system handles the logistics of virtual class management.
Key Capabilities
Automatic Meeting Scheduling
Zoom meetings are created automatically from the OpenEduCat timetable. Each class session gets a unique meeting link shared only with enrolled students.
Attendance Tracking
When students join a Zoom session, their attendance is automatically recorded in OpenEduCat. Late arrivals and early departures are logged with timestamps.
Cloud Recording Links
Zoom cloud recordings are automatically linked to the course session in OpenEduCat. Students can replay lectures from their course dashboard.
Waiting Room Management
Only enrolled students can join class sessions. The waiting room cross-references the enrollment roster to admit verified participants.
Usage Analytics
Track meeting duration, participant count, and engagement metrics per course. Generate reports showing virtual class utilization across departments.
Recurring Meeting Support
Semester-long courses generate recurring Zoom meetings aligned with the academic calendar, automatically skipping holidays and breaks.
Setup Guide
Create Zoom Server-to-Server App
Log into the Zoom App Marketplace and create a Server-to-Server OAuth app with meeting:write and report:read scopes.
Generate API Credentials
Copy the Account ID, Client ID, and Client Secret from your Zoom app configuration page.
Install Zoom Module in OpenEduCat
Go to Settings > Integrations > Zoom. Enter your API credentials and configure the default meeting settings (waiting room, recording, etc.).
Link Faculty Zoom Accounts
Map each faculty member to their Zoom user account. Meetings are created under the faculty member's Zoom account for the courses they teach.
Enable Timetable Integration
Toggle automatic meeting creation for timetable entries. Configure how far in advance meetings should be scheduled.
Use Cases
- Universities offering hybrid programs where some students attend in-person and others join via Zoom
- Institutions running evening or weekend courses for working professionals who attend remotely
- Schools that need verified attendance records for accreditation of synchronous online sessions
- Training programs requiring session recordings linked to specific curriculum modules for later review
Technical Requirements
- Zoom Pro, Business, or Education plan
- Zoom Server-to-Server OAuth application configured
- OpenEduCat 4.0 Enterprise Edition
- Faculty members with individual Zoom accounts (licensed seats)
- Stable internet connection for API communication
Related Features
Timetable Management
Build conflict-free schedules across departments, optimize classroom and faculty allocation, and push timetable changes to all stakeholders without manual re-distribution.
Attendance Management
Automated attendance tracking for registrars and administrators — reduce manual entry, flag chronic absentees, and give department heads real-time reports without chasing registers.
Learning Management System
Cloud-based learning management system for schools and universities. Build courses with video, quizzes, and forums. Track student progress in real time. Issue certificates. One LMS platform connected to your student records, gradebook, and enrollment. No syncing or duplicate entry.
Examination System
Schedule hundreds of exams across multiple rooms without conflicts. Generate hall tickets, assign invigilators, and publish verified results in days — not weeks.
Frequently Asked Questions
Enable Zoom Integration
Connect Zoom with OpenEduCat and simplify your institution's digital ecosystem.
Try it free for 15 days. No credit card required.