How do Virtual Accounts work for school fee collection?

Xendit generates a unique bank account number for each student's invoice. The parent transfers the exact amount to that account number via internet banking, ATM, or mobile banking app. Xendit detects the transfer, matches it to the invoice, and notifies OpenEduCat within minutes. No manual matching required.

Does GCash work for recurring fee collection?

Xendit's e-wallet payments are transaction-based rather than subscription-based. For recurring fee collection, the parent must authorise each payment. OpenEduCat can send automated reminder links each billing cycle, reducing the action required to a single tap in the parent's GCash app.

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Xendit School Fee Payment Integration

Enterprise EditionPayment Processing

Collect school fees across Southeast Asia — GCash, GoPay, OVO, QRIS, and Virtual Accounts in PH, ID, MY, VN, and TH

Overview

Xendit is the leading payment gateway for Southeast Asia, serving businesses in the Philippines, Indonesia, Malaysia, Vietnam, and Thailand. For education institutions in these markets, Xendit provides access to the e-wallets and local payment methods that dominate digital payments: GCash (Philippines), GoPay and OVO (Indonesia), TouchNGo (Malaysia), MoMo (Vietnam), and QRIS (Indonesia's universal QR standard). Southeast Asian families increasingly pay via e-wallet rather than bank transfer or card. Offering GCash or GoPay at your fee portal checkout dramatically increases first-attempt payment completion because parents do not need to switch apps or enter card details — they scan a QR code or tap a button within their existing e-wallet app. OpenEduCat's Xendit integration generates a unique Virtual Account number per student per invoice, enabling bank transfer payments that reconcile automatically — critical for families who prefer traditional bank transfer but need the convenience of an always-available account reference.

Key Capabilities

E-Wallets

GCash (PH), GrabPay (PH/SG), GoPay (ID), OVO (ID), DANA (ID), ShopeePay (ID/PH/MY), LinkAja (ID), TouchNGo (MY), MoMo (VN) — accepted natively per country.

QRIS (Indonesia)

Universal QR standard accepted by all Indonesian e-wallets and bank apps. One QR code serves GoPay, OVO, DANA, ShopeePay, and 40+ other apps.

Virtual Accounts

Unique bank account numbers generated per student per invoice. Parents transfer via internet banking or ATM. Payments reconcile automatically when the transfer arrives.

Retail Payment (Philippines)

7-Eleven, Cebuana Lhuillier, LBC, and other over-the-counter payment agents — for families who pay in cash at retail outlets.

Cards

Visa, Mastercard, and local debit cards accepted across all supported countries.

Multi-Currency

Collect in PHP, IDR, MYR, VND, THB, and SGD. Settlement to your institution's local bank account per currency.

Setup Guide

Create Xendit Account

Sign up at xendit.co and complete business verification. Philippine and Indonesian businesses require local business registration documents.

Get API Keys

In Xendit Dashboard > Settings > API Keys, create a key pair and copy the Secret Key. Use test keys during development.

Configure in OpenEduCat

Go to Settings > Payment Providers > Xendit. Enter your Secret Key. Enable the payment methods and currencies relevant to your campuses.

Enable E-Wallets and VA

In Xendit Dashboard, activate the e-wallet channels relevant to your country (GCash for PH, GoPay/OVO for ID) and enable Virtual Accounts for your banks.

Test in Xendit Sandbox

Test GCash, GoPay, and Virtual Account flows using Xendit's sandbox. Verify that payments trigger invoice updates and receipt generation in OpenEduCat.

Use Cases

Philippine universities collecting enrollment and tuition fees via GCash and GrabPay alongside traditional bank transfer
Indonesian private schools offering GoPay, OVO, and QRIS for monthly fee collection from millennial parents
Malaysian international schools collecting fees via TouchNGo and Virtual Account from parents who prefer not to use cards online
Multi-campus institutions in ASEAN collecting in local currencies with OpenEduCat reporting consolidated by campus

Technical Requirements

Xendit business account with completed KYC for at least one supported country
OpenEduCat Enterprise Edition
SSL certificate on your OpenEduCat instance
Business registration in a Xendit-supported country (PH, ID, MY, VN, TH, or SG)

Fee Payment and Collection

Manage tuition, program fees, hostel charges, and lab levies from a single system that automates invoice generation, handles installment plans, and gives families a self-service portal to view balances, pay online, and download receipts — without calling your office.

Advanced Accounting Software for Schools

Multi-campus fund tracking, automated reconciliations, grant compliance reporting, and fee-to-ledger integration. Close months in days with real-time dashboards and a full audit trail.

Financial Management

Set up fee structures once — auto-generate invoices at enrollment, accept payments via cash, bank, or online gateway, apply discounts, and reconcile. Close books faster with fewer errors.

Student Management

Student information system software that keeps every record (academics, health, contacts, documents) in one place. SIS for K-12 schools and universities that gives staff accurate student data instantly and makes reporting effortless.

Frequently Asked Questions

Yes. Xendit supports multi-currency from a single account if you have business entities in both countries. You configure separate payment providers in OpenEduCat for each currency/country, routing students to the appropriate checkout based on their enrolled campus or billing country.

Collect School Fees with Xendit

How OpenEduCat uses Xendit for online fee collection — by institution type

University Fee CollectionPer-student virtual account numbers eliminate reconciliation errors in Indonesian universi…View guide K-12 School Fee CollectionQRIS QR code on fee notices lets parents scan and pay in seconds from GoPay, OVO, Shopee P…View guide College Fee CollectionGCash and Maya integration for Philippine colleges where 70%+ of students use e-wallets as…View guide Vocational School Fee CollectionVirtual account batch collection for employer-sponsored vocational training programs payin…View guide High School Fee CollectionQRIS QR codes on term fee notices for Indonesian and Philippine high school parents; GCash…View guide International School Fee CollectionUnique virtual account numbers for Indonesian international schools ensure all payments ar…View guide Boarding School Fee Collectione-wallet and virtual account installments for boarding semester fees; GCash and OVO for Ph…View guide

Enable Xendit Integration

Connect Xendit with OpenEduCat and simplify your institution's digital ecosystem.

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