School Management System for Multi-Campus Networks
For school districts, charter management organizations, independent school groups, parochial diocese, and multi-state networks — a multi-campus school management system with one install supporting 5-500 schools, cross-campus family enrollment, network-level reporting rollups, per-school operational autonomy, and FERPA-aligned access controls. Used by 380+ districts and networks across 38 US states and 22 countries.
A multi-campus school management system handles operations across multiple schools within one district, charter network, independent school group, or parochial diocese — supporting per-campus operational autonomy with network-level reporting and governance. OpenEduCat's multi-school mode runs one install supporting 5-500 schools with FERPA-aligned access and cross-campus family roll-ups. LGPLv3 open-source.
solutionPage.featuresTitle
solutionPage.featuresSubtitle
Multi-School / Multi-Company Mode
One install supports 5-500 schools through multi-company architecture. Each school has its own grading policy, course catalog, fee structure, faculty roster, attendance rules, report card template, and parent communication preferences. Network office (district administration, CMO leadership, diocesan office) sees consolidated reporting across all schools; per-school principals see only their school. Per-school IT autonomy is preserved.
Cross-Campus Family Roll-Ups
Families with children at multiple campuses (a 5th grader at the elementary, an 8th grader at the middle school, a sophomore at the high school) handle as one family unit. Sibling preferences cross campuses for admissions and lottery. Sibling discounts roll up at family level for fee management. Single parent login serves all children across campuses; teacher communication routes through advisor / homeroom structure per campus.
Network-Level Reporting Rollups
Network-level dashboards: enrollment by grade across schools, attendance rates by school, academic performance by school (against state assessment, NWEA MAP, iReady, district benchmarks), attrition by grade and school, per-pupil revenue by school (charter networks), and demographic distribution. Drill-down from network rollup to school detail to grade detail to student detail in one workflow.
Per-Authorizer / Per-State Reporting Templates
Multi-state charter networks operating across 3-15 states handle per-state authorizer reporting templates: Texas TEA, California CDE, New York SUNY / SED, Florida DOE, Illinois ISBE, North Carolina DPI, Tennessee SBE, Ohio ODE, Massachusetts ESE, and other state authorizer formats. Each school's authorizer report runs per its authorizer's requirements; CMO sees consolidated authorizer reporting across all schools.
Centralized Curriculum & Assessment
CMOs and districts running shared curriculum across schools coordinate curriculum versioning, instructional sequences, and assessment cycles. Network-level curriculum library provides shared lessons, assessments, and pacing guides; per-school customization handles community-specific needs. Shared assessment results (NWEA MAP, iReady, CAASPP, STAAR, Regents, FAST) feed network-level instructional dashboards. Network-level professional development cycles, instructional coaching schedules, and school-leader evaluation run from the platform.
Per-School Operational Autonomy
Per-school operational autonomy preserved: each principal manages their own scheduling, grading, attendance rules (within district policy), parent communication, and operational rhythm. Some schools in the network may run different bell schedules, different report card formats, different homework policies — all configure per school without affecting other schools. This addresses the typical "one-size-fits-all SIS" complaint at school-level operations meetings.
Centralized Governance & Audit
Network-level governance: superintendent / executive director / head-of-network sees governance metrics (board reporting, audit readiness, financial sustainability per school, accreditation status per school). Audit logs across all schools centralize for network-level audit and authorizer review. Cross-school transfer (a student moves from one school in the network to another) handles cleanly without re-enrollment paperwork.
FERPA-Aligned Multi-School Access Controls
FERPA access controls scope per school: a teacher at School A sees only School A students; a school counselor sees only their school's students; network office sees all schools but FERPA-limited to legitimate-educational-interest scope. Cross-school transfers handle FERPA-compliant record transfer (per FERPA cumulative-record provisions). Parent FERPA rights apply per child per school — non-custodial parent access configures per child per court-order.
solutionPage.useCasesTitle
solutionPage.useCasesSubtitle
solutionPage.useCasesChallengeLabel
Charter networks (KIPP, Success Academy, Aspire, IDEA, Achievement First, Uncommon, Friendship, Mastery) running 20-100 schools coordinate centralized accountability with per-school operational autonomy. Existing SIS platforms force one-size-fits-all configuration. Network-level renewals across multiple authorizers require multi-format reporting from shadow systems.
solutionPage.useCasesOutcomeLabel
Multi-school mode runs one install for the entire CMO. Each school has per-school grading, fee, and report card autonomy; CMO sees consolidated network reporting and per-state authorizer reports. Per-school cost lands at 60-75% lower than per-school PowerSchool / Infinite Campus contracts. Authorizer audits run smoother because data is current and centralized, not reconstructed for each visit.
solutionPage.useCasesChallengeLabel
Public school districts run PowerSchool, Infinite Campus, or Aeries district-wide ($8-15/student/year). District-level reporting (federal Title I, Title III, IDEA, EDFacts; state TSDS / CALPADS / SIRS / ISBE SIS) requires 1-3 FTE district data team to maintain. Per-school customization (a Title I school with different parent communication needs than a magnet school) is hard.
solutionPage.useCasesOutcomeLabel
OpenEduCat self-hosts on district infrastructure with per-school configuration. State and federal reporting generates from source. Per-school customization handles routinely. Annual district SIS spend drops 70-85% — typical 10-school district saves $400K-1M/year against PowerSchool. District data team redirects to instructional analytics rather than data assembly.
solutionPage.useCasesChallengeLabel
Independent school groups (a Pre-K-only campus plus K-12 main campus; multi-state networks; international school networks) and Catholic diocesan school networks run per-school SIS contracts. Cross-campus family enrollment, sibling discounts crossing campuses, and diocesan-level reporting require manual reconciliation.
solutionPage.useCasesOutcomeLabel
Multi-campus mode handles cross-campus families with sibling discounts rolling up at family level; network-level reporting (NAIS group-level reporting, NCEA diocesan reporting, ACSI multi-school reporting) generates from source. Per-school principal autonomy preserved; head-of-network sees consolidated dashboards. Cross-campus faculty assignments (a faculty member teaching at upper school mornings, lower school afternoons) handle cleanly.
solutionPage.faqTitle
solutionPage.faqSubtitle
How does one install support 50+ schools?
Multi-company architecture in OpenEduCat (inherited from Odoo platform foundations) lets one install host independent operational entities with shared user/permission infrastructure. Each "company" in the platform represents a school: own grading policy, course catalog, fee structure, faculty roster, calendar, and operational rules. A 50-school CMO runs as 50 companies in one install. Database scales horizontally (read replicas, sharding by company where needed for very large networks). Largest production deployment: a 280-school network in India running on one OpenEduCat install with regional database partitioning.
How does cross-campus family enrollment and sibling discount work?
Family unit tracks across campuses. Smith family with a 5th grader at the elementary, an 8th grader at the middle, and a sophomore at the high school identifies as one family. Sibling preferences cross campuses for admissions / lottery (kindergarten lottery considers Smith family's upper-school sibling for sibling priority). Sibling discounts roll up at family level: 10% on second child, 15% on third, calculated across all enrolled children regardless of campus. Single parent login serves all three children. Teacher communication routes per campus advisor / homeroom structure. Family-level statement consolidates tuition, fees, aid, and balance across campuses.
Does it handle per-state authorizer reporting for multi-state CMOs?
Yes. Multi-state CMOs operating across 3-15 states handle per-state authorizer reporting from one platform. Each state's authorizer template (Texas TEA, California CDE Charter Schools Division, New York SUNY / SED, Florida DOE Office of Independent Education, Illinois ISBE, North Carolina DPI, Tennessee SBE, Ohio ODE, Massachusetts ESE, and others) configures per school. Each school's authorizer report runs per its authorizer's timing and required data; CMO sees consolidated reporting across all states with per-state breakdowns. Charter renewal applications across multiple authorizers package data per authorizer template — eliminating the typical 6-month renewal-application data assembly project for multi-state networks.
Can per-school customization happen without affecting other schools in the network?
Yes. Per-school operational autonomy is preserved. School A in the network can run a 7-period bell schedule with letter grades; School B in the network can run a 4-block bell schedule with standards-based grading; School C can run middle-school looping with portfolio assessment. All three coexist on one install. Per-school customization handles routinely without affecting other schools. The platform supports this through per-school configuration rather than per-school code branching, so customization doesn't fragment maintenance. School-level autonomy and network-level standardization coexist where the network policy permits each.
How does cost compare to per-school SIS contracts?
Per-school cost in multi-school mode typically runs 60-75% lower than per-school SIS contracts (PowerSchool, Infinite Campus, Aeries, Veracross). For example, a 25-school CMO with 12,000 students paying PowerSchool $10/student/year ($120K/year) typically migrates to OpenEduCat for $20K-40K/year (hosting + support) — savings redirect to instructional spending. School districts running PowerSchool at $8-15/student/year see 70-85% reduction. Independent school groups consolidating Veracross / Blackbaud School Manager contracts across campuses see 60-80% reduction. Migration cost (typically $40K-200K depending on network size) recovers within 12-18 months from per-year savings.
solutionPage.relatedTitle
solutionPage.relatedSubtitle
School Management System for K-12 Schools and Districts
A K-12 school management system covering admissions, attendance, gradebook, fees, parent portal, and library — sized for elementary, middle, and high schools and for districts running 5-200 buildings. FERPA/COPPA defaults, ADA/ADM state reporting, standards-based gradebooks, and a free Community Edition. Used by 8,200+ K-12 schools worldwide.
solutionPage.exploreLinkSchool Management System for Private Schools
For NAIS, ISACS, NEASC, NEAS&C, CIS, and ECIS-accredited independent schools — a school management system that handles what private schools actually run on: NAIS DASL reporting, advancement and annual fund integration, FACTS / Smart Tuition / TADS connections, boarding-day blends, sibling and faculty-child discount transparency, and re-enrollment contract execution. Used by 1,400+ independent schools across NAIS member countries.
solutionPage.exploreLinkSchool Management System for Nursery Schools
For nurseries, preschools, daycare centers, Pre-K programs, and early childhood centers — a school management system designed for ages 0-5: NAEYC accreditation reporting, ratio compliance, EYFS Profile and Development Matters tracking (UK), daily learning-and-care reports for parents, COPPA defaults for under-13 children, allergy and incident tracking, and child-care subsidy reporting (CCDF, Head Start, EYPP, 30-hour funding). Used by 2,100+ early childhood programs.
solutionPage.exploreLinkSchool Management System for Saudi Arabia
Built for Saudi K-12 schools, international schools in the Kingdom, and higher-education institutes — Ministry of Education (MoE) and Education and Training Evaluation Commission (ETEC) compliance, Madrasati and Noor integration, Tatweer-aligned curriculum, Vision 2030 education targets, SAR billing with 15% VAT, and Arabic-first bilingual UI for Riyadh, Jeddah, Dammam, Mecca, and Medina schools.
solutionPage.exploreLinkReady to Transform Your Institution?
See how OpenEduCat frees up time so every student gets the attention they deserve.
Try it free for 15 days. No credit card required.