Exam management for US community colleges, on infrastructure you own
Run testing-center sessions, mid-term proctored exams, and online quizzes from one self-hosted system. Question bank, gradebook, and transcript output stay inside your campus IT footprint.
OpenEduCat's exam module gives 2-year community colleges a self-hosted platform for question banks, proctored testing-center sessions, online quizzes, gradebook entries, and transcript generation. Deploy on your campus servers under LGPLv3, keep student records inside your IT perimeter, and avoid per-seat SaaS fees that scale with enrollment.
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Testing-center session scheduling
Most community colleges run a centralized testing center for make-up exams, placement tests, and proctored mid-terms. Schedule sessions, assign proctors, reserve seats, and track who took which exam in which room. Print check-in rosters and export proctor logs for accreditation review.
Question bank shared across sections
Departments with many sections of the same course (ENG 101, MATH 095, BIO 100) build one shared question bank. Each instructor pulls a randomized subset, item statistics aggregate across sections, and the department chair sees which items consistently misfire on the post-exam item analysis.
Online mid-term and final administration
Deliver timed online exams with question shuffling, per-attempt randomization, and configurable lockout windows. Auto-score multiple-choice and short-answer items, route essays to instructors for rubric grading, and push the final grade into the gradebook automatically.
Gradebook integrated with student records
Because the exam module sits inside the same database as enrollment, finance, and student records, grades flow into the official transcript without a nightly sync job. Withdrawals, incompletes, and grade changes show up everywhere in real time.
Placement-test workflow
Community colleges run placement tests for math, English, and ESL. OpenEduCat handles the question pool, cut-score logic, and automatic course recommendation. Results feed advisors before students register, so the placement-to-enrollment lag shrinks from days to minutes.
Transcript and certificate output
Generate official transcripts in PDF for transfer to 4-year institutions and certificates for workforce and continuing-education completions. Output formats follow standard CSV and PESC XML so receiving institutions ingest cleanly.
FERPA audit log on every record
Every grade entry, override, and transcript download is captured with user, time, and reason. Your registrar produces the disclosure log on demand instead of reconstructing it from email threads.
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Does this handle the centralized testing center model most community colleges use?
Yes. The exam module is built around the testing-center workflow: appointment scheduling, room and proctor assignment, check-in, exam delivery, and result handoff back to the faculty member. Testing center staff manage sessions from one queue, and instructors see results in the same gradebook they use for in-class work.
How does it compare to Examplify or Honorlock for proctored exams?
Those are anti-cheat lockdown and proctoring tools. OpenEduCat operates one layer up - the exam management layer where you build the question bank, schedule the session, assign the proctor, and capture the score. Colleges that need lockdown-browser behavior typically pair it with a proctor in the testing center for mid-terms and finals, which is the dominant model at 2-year institutions anyway.
Can we host this ourselves with a small IT team?
Yes. OpenEduCat runs on Linux and PostgreSQL on a single server for small colleges, or split across application and database servers for larger campuses. Many 2-year colleges already operate similar stacks for their ERP, financial aid, and library systems. There are no per-seat licenses, so cost stays flat as enrollment grows.
How does the placement-test workflow handle multiple measures placement?
The exam module captures the placement score, and because it sits in the same database as enrollment and records, advisors can layer in high-school GPA, prior college credit, or non-cognitive measures when assigning a final placement. The result is recorded once and propagates to course registration, financial aid, and the student's academic plan.
Will transcripts work for transferring to a 4-year university?
Transcript output supports the standard formats receiving institutions expect, including PDF for human review and PESC XML for automated transcript exchange. Each transcript carries the same audit trail as the underlying gradebook, so the receiving registrar can verify provenance without back-and-forth email.
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solutionPage.exploreLinkReady to Transform Your Institution?
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