Online Fee Collection with Xendit for Universities
Collect university fees online using Xendit — tuition, hostel, exam fees, and more — automatically reconciled with student records in OpenEduCat.
Managing semester-based billing across universities is one of the most time-intensive tasks for finance teams. Xendit is one of the most reliable payment gateways for Indonesia institutions — and OpenEduCat's fee management module connects to it natively. When a student pays online, OpenEduCat marks the invoice paid, posts to the general ledger, and sends a receipt — with zero manual intervention.
Why Xendit for Universities?
Per-student virtual account numbers eliminate reconciliation errors in Indonesian universities with 10,000+ students
Fee Types You Can Collect
Every fee type relevant to universities — each automatically reconciled with student records
Tuition Fee
Per-semester or annual program fees split by department and course load
Hostel & Dining
Residential accommodation and meal plan fees collected each term
Examination Fee
Per-exam or per-course assessment fees collected before each examination period
Library & Lab Fee
Resource access fees for library subscriptions, lab equipment, and consumables
International Student Services
Visa support, orientation, and services fees for international enrollees
Alumni & Club Memberships
Optional membership fees for student clubs, sports, and alumni association
How It Works
From gateway setup to auto-reconciliation — in 5 steps
Connect Xendit to OpenEduCat
Enter your Xendit API keys in OpenEduCat's Payment Gateway settings. No code required — the integration activates instantly. Test mode lets you verify the entire flow before going live.
Configure Fee Heads
Create fee heads (tuition, hostel, exam fee) in OpenEduCat's Fee Management module. Assign them to student batches, departments, or individual students. Set due dates and installment schedules.
Students Receive Payment Links
OpenEduCat generates unique payment links for each student. Links can be sent via email, SMS, or WhatsApp — or accessed directly from the Student Portal. Students pay using Virtual Account (BCA, Mandiri, BNI, BRI), GoPay, OVO.
Xendit Processes the Payment
Xendit handles all card data and transaction processing within its PCI-compliant environment. OpenEduCat never stores sensitive payment data on your servers — full PCI DSS scope reduction.
Auto-Reconciliation and Reporting
Payment confirmed by Xendit triggers automatic reconciliation in OpenEduCat: invoice marked paid, GL entry posted, receipt generated, and defaulter list updated. Finance staff see real-time collection dashboards — no manual matching.
Key Benefits
What universities gain from the Xendit + OpenEduCat combination
Xendit's Native Payment Methods
Accept Virtual Account (BCA, Mandiri, BNI, BRI), GoPay, OVO, QRIS (Indonesia) — the methods Indonesia families actually use. No redirect to external payment pages; the checkout experience stays on your institution's portal.
Automated Semester Billing
Xendit Recurring Invoices for periodic fee billing. Once a student authorizes recurring payment, fees are collected automatically on the due date — reducing follow-up effort for your finance team.
Zero Manual Reconciliation
Every Xendit transaction is matched to a specific student, fee head, and academic period automatically. Month-end reconciliation that used to take 3–4 days takes minutes.
Compliance and Data Security
Xendit is PCI DSS Level 1 certified. OpenEduCat uses Xendit's tokenization so card data never touches your servers. Full audit trail of every payment with timestamps, amounts, and student details.
Frequently Asked Questions
How does Xendit connect to OpenEduCat's fee management module?
OpenEduCat has a built-in Xendit integration. You enter your Xendit API keys (publishable key and secret key) in the Payment Gateway settings page. The integration supports both Xendit's standard checkout and hosted payment links. No custom code or third-party plugin is required.
What fees can Universities collect through Xendit in OpenEduCat?
All fee types are supported: Tuition Fee, Hostel & Dining, Examination Fee, Library & Lab Fee, International Student Services, Alumni & Club Memberships. Each fee head is configured separately in OpenEduCat so finance teams can run reports by fee category, batch, department, or academic period.
How long does it take for Xendit payments to settle?
Xendit settles funds in T+1 for virtual accounts and e-wallets; T+2 for cards. OpenEduCat marks the student's account paid as soon as Xendit confirms the transaction — you don't need to wait for settlement to update the student's fee status.
Is it safe to collect university fees through Xendit?
Yes. Xendit is PCI DSS Level 1 certified — the highest certification level in the payment industry. OpenEduCat uses Xendit's tokenization and hosted fields, so sensitive card data never passes through or is stored on your institution's servers. Every transaction includes a full audit trail accessible from the OpenEduCat finance dashboard.
How do virtual account numbers simplify fee reconciliation for Indonesian universities?
With Xendit virtual accounts, each student in OpenEduCat gets a unique virtual account number linked to their student ID. When the student transfers their semester fee to that number (via BCA, Mandiri, BNI, BRI, or any Indonesian bank), Xendit instantly matches the payment to the student and notifies OpenEduCat. The finance office never needs to manually match bank statement lines — reconciliation is automatic for all 10,000+ students.
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Ready to Collect University Fees with Xendit?
See how OpenEduCat connects Xendit to your university's fee management — from setup to first payment in days.