School Fees Management Software That Actually Reconciles Itself
OpenEduCat automates the full fees lifecycle — fee structure setup, auto-invoicing, online collection via 19 payment gateways, installment plans, automated reminders, and GL reconciliation. No spreadsheets. No manual matching. No month-end chaos.
What Manual Fee Management Actually Costs You
Before automation, every task below is a recurring manual burden for your finance team
Invoices generated in batches from spreadsheet exports
2–4 hours per billing cycle
Scholarship adjustments entered separately in fee ledger
Reconciliation errors every month
Cash and bank transfer confirmations matched manually
3 days of month-end reconciliation
Parents call to check balance, get receipt copies
Staff time diverted from operations
Everything Your Finance Team Needs
From fee structure configuration to financial reporting — in one system
Fee Structure Builder
Configure tuition, hostel, lab, activity, and transport fees once. Apply by program, year, batch, or individually. Scholarship and discount rules live in the same system.
Automatic Invoicing
Invoices generate when students enroll — correct amounts, correct due dates, no batch export from a spreadsheet. Scholarship adjustments post immediately.
19 Payment Gateways
Accept online payments via cards, UPI, mobile wallets, bank transfer, and local methods. Parents pay the way they actually bank in their country.
Installment Plans
Configurable schedules — quarterly, monthly, or custom. Self-service enrollment. Automated reminders before each installment due date.
Automated Reminders
Email and SMS reminders go out before due dates and after. Late fee rules calculate and apply based on your configured grace periods — no manual follow-up.
Auto-Reconciliation
Every online payment posts to GL automatically. Bulk gateway settlements split to individual transactions. Month-end that took 3 days takes half a day.
Parent & Student Portal
Current balance, invoices, payment history, and receipt downloads — any time, without calling the office. Multiple children in one view.
Finance Reporting
Fee revenue by category, aging AR, outstanding defaulters, collection rate by batch — on a live dashboard, not a four-day-old export.
How It Works
From setup to first payment in days, not months
Configure Fee Structures
Define fee heads (tuition, hostel, lab, transport) by program, batch, and year. Set installment schedules and late fee rules. Apply scholarship and discount policies once.
Connect Your Payment Gateway
Enter API keys for your preferred gateway — Stripe, Razorpay, Flutterwave, or any of the 19 supported. Multiple gateways run simultaneously for multi-campus institutions.
Invoices Generate Automatically
When a student enrolls, their invoice generates with correct amounts and due dates. Scholarship adjustments post immediately — no separate entry required.
Students and Parents Pay Online
Families receive invoice emails with a payment link. They pay via card, UPI, mobile wallet, or bank transfer — whatever your gateway supports. Installment enrollment is self-service.
Automatic Reconciliation and Reporting
Every payment posts to GL automatically. Bulk settlements split to individual student records. Finance dashboard shows live AR aging, collection rates, and revenue by fee category.
Online Fee Collection by Institution Type
Every institution type has different fee structures. OpenEduCat handles all of them.
19 Payment Gateways — One Integration
Connect the gateway your families already use. OpenEduCat maintains all 19 integrations — no custom development required.
Stripe
7 institution types
PayPal
7 institution types
Razorpay
7 institution types
Flutterwave
7 institution types
Xendit
7 institution types
Paymob
7 institution types
Mercado Pago
7 institution types
Mollie
7 institution types
Adyen
7 institution types
Authorize.Net
7 institution types
Worldline
7 institution types
Nuvei
7 institution types
Amazon Payment Services
7 institution types
DPO Pay
7 institution types
iyzico
7 institution types
Toss Payments
7 institution types
Redsys
7 institution types
AsiaPay
7 institution types
Buckaroo
7 institution types
Need a gateway not listed? Talk to our team →
Related Modules in OpenEduCat
Fee Payment & Collection
The full feature module — invoicing, installment plans, multi-channel collection, parent portal, and automated reminders.
Financial Management
GL, accounts payable/receivable, bank reconciliation, budgeting, and financial reporting integrated with fee data.
Accounting
Double-entry accounting, journal entries, audit trails, and statutory reporting — all connected to fee transactions.
Frequently Asked Questions
What types of fees can OpenEduCat manage?
OpenEduCat handles all institution fee types: tuition, program fees, hostel and dining, lab fees, examination fees, transport, library, activity fees, and one-time charges. Each fee head is configured separately so finance teams can report by category, department, batch, and academic period.
Which payment gateways are supported?
OpenEduCat integrates with 19 payment gateways covering 150+ countries: Stripe, PayPal, Razorpay, Flutterwave, Xendit, Paymob, Mercado Pago, Mollie, Adyen, Authorize.Net, Worldline, Nuvei, Amazon Payment Services, DPO Pay, iyzico, Toss Payments, Redsys, AsiaPay, and Buckaroo. Multiple gateways can run simultaneously for multi-campus institutions.
Does OpenEduCat support installment plans?
Yes. Fee structures support configurable installment schedules — quarterly, monthly, or custom. Students and parents can enroll in installment plans through the self-service portal. OpenEduCat tracks each installment, sends automated reminders, and posts partial payments to the correct fee head.
How does automatic reconciliation work?
When a payment is made online, OpenEduCat marks the invoice paid, posts the transaction to the general ledger, and generates a receipt — automatically. Bulk gateway settlements are split into individual student transactions. No manual matching. Month-end reconciliation that previously took 3 days typically takes under half a day.
Can parents check fees and pay without calling the office?
Yes. The parent and student self-service portal shows current balance, pending invoices, payment history, and receipt downloads at any time. Parents with multiple enrolled children see all accounts in one view. Payment plan enrollment is also self-service.
Does fee collection integrate with accounting?
Every payment posts to OpenEduCat's accounting module automatically through the integration. No duplicate data entry between fee collection and financial reporting. Fee revenue by category — tuition vs hostel vs lab fees — is visible on the finance dashboard without a data request to IT.
Is there a fee calculator for budgeting?
Yes. OpenEduCat includes a free school fee calculator tool that helps institutions estimate annual fee revenue, model different fee structures, and plan installment schedules before going live.
Ready to Automate Your Fee Collection?
See how OpenEduCat connects fee structures, payment gateways, and accounting into one automated workflow — for your institution type and your preferred payment gateway.