K-12 District

Maple Valley School District

Unified 4 Systems Across 12 Schools, Saving $180K/Year

$180K

Annual savings across 12 schools

The Challenge

Maple Valley School District oversees 12 schools and 8,500 students across elementary, middle, and high school levels. Each school had adopted its own combination of SIS, grading, and attendance tools over the years, resulting in four different vendor platforms district-wide. The central office could not generate consistent reports, state reporting submissions required weeks of manual data aggregation, and transferring a student between schools meant re-entering their entire record.

Four different student information systems across 12 schools with incompatible data formats
State reporting took 3 weeks of manual aggregation each submission cycle
Student transfers between district schools required complete manual re-entry
District leadership had no way to compare performance metrics across schools
Annual licensing for four platforms totaled $280K with overlapping functionality

The Solution

Maple Valley rolled out OpenEduCat across all 12 schools over two semesters. A district-level configuration standardized grading scales, attendance codes, and reporting templates while allowing individual schools to customize timetables and elective offerings. Centralized dashboards give the superintendent real-time visibility into enrollment, attendance, and academic performance district-wide.

Modules Deployed

Student Information System
Attendance
Gradebook
Examination
Fee Management
Timetable
State Reporting
Analytics Dashboard

Deployment Details

Deployment Type: Cloud
Timeline: 8 months (2 semesters, phased by school)

The Results

$180K

Annual Cost Savings

Consolidated from 4 vendor platforms to one

60%

Admin Time Reduction

Eliminated manual data aggregation for district reports

99.8%

State Reporting Accuracy

Automated data validation before submission

< 1 day

Student Transfer Time

Instant record transfer between district schools

“For the first time in my tenure, I can pull up a dashboard and see how every school in the district is performing on the same metrics, in real time. That was simply not possible before.”
Dr. Patricia Morales
Superintendent, Maple Valley School District