University Management for Online Universities

Yes. Courses can be modeled as fully asynchronous with no scheduled meeting times, cohort-based with weekly opening modules, or hybrid with synchronous Zoom or BigBlueButton sessions. The LMS supports SCORM 1.2, SCORM 2004, and xAPI content so existing course libraries built in Articulate Storyline or Adobe Captivate migrate without rework. Discussion boards, peer review, and video assignments are built in.

Enrollment records capture the student physical location at admission and any subsequent address change. Non-SARA state enrollments (California is the only US state not in NC-SARA as of 2026) trigger an admissions alert so the institution can confirm individual state authorization. Program-level flags mark professional licensure programs that need per-state approval regardless of NC-SARA membership under 34 CFR 668.43 disclosure rules.

Honorlock, Proctorio, Respondus Monitor and LockDown Browser, and ProctorU all connect via LTI 1.3. Configuration is per-assessment: choose identity verification method (ID card scan, live proctor), browser lockdown, and AI monitoring level. Incident reports (flagged behavior, multiple faces detected, browser tab switching) are stored on the student record and routed to the academic integrity office for review.

Yes. R2T4 calculations run automatically when a student officially withdraws or is administratively withdrawn before completing 60 percent of a payment period. The system uses the last date of academically related activity (assignment submission, discussion post, quiz attempt) as the withdrawal date and calculates unearned Pell and Direct Loan aid to return. Return files feed the Common Origination and Disbursement (COD) system.

For institutions partnered with OPMs like 2U, Noodle Partners, Wiley University Services, or Academic Partnerships, OpenEduCat exposes REST APIs for enrollment, gradebook, and student engagement data. Revenue sharing calculations can be configured per program and per cohort. IPEDS Fall Enrollment and Completions reports separate OPM-supported and institution-run enrollments so IPEDS Distance Education reporting stays accurate.

Yes. Academic calendar supports unlimited term lengths and start dates concurrently. A typical online university runs 6 or 12 terms per year (5-week or 8-week each) with rolling enrollment. Financial aid payment periods, tuition billing, and IPEDS 12-month enrollment counts adapt to the term structure. Course sections can be scheduled by term with independent add, drop, and withdrawal deadlines.

A weekly job scores each active student on LMS engagement (login count, page views), academic performance (submission timeliness, quiz scores, current grade), and peer interaction (discussion posts, group work participation). Students crossing configurable thresholds trigger automated outreach: email at low risk, SMS at moderate risk, academic coach ticket at high risk. Historical outcomes train the risk thresholds over time.

OpenEduCat can be configured to meet FERPA (20 U.S.C. 1232g) education record protection requirements. Access controls limit staff to their role scope, audit logs track every record view and change, and directory information disclosure preferences are stored per student. For online universities with international students, the same controls support GDPR data subject access and erasure workflows.