Open-Source Attendance for K-12 Boarding Schools
Class periods, dorm headcounts, study-hall sign-in, and curfew roll call in one system. Parents get SMS when a student misses a checkpoint; the dean sees the full residential timeline.
Open-source attendance management for boarding schools is a self-hostable system that records academic class attendance and residential checkpoints, including morning roll, study-hall sign-in, evening dorm headcount, and curfew, so house parents and the dean of students share one verified timeline per resident across the academic day and the residential night.
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Dormitory headcount workflow
House parents open the dorm form, scan or tap each resident at the configured checkpoint, and see missing students with their last known location surfaced at the top of the list. Multi-house schools roll counts up to the dean of students in real time. No bedtime spreadsheet, no paper sign-in book that walks away from the desk.
After-hours roll call
Curfew, study-hall, and lights-out checkpoints are first-class attendance events with their own time windows, late-grace minutes, and notification rules. A missed curfew triggers an SMS to the on-duty dean and the assigned parent or guardian. The rule is configured per house, so a senior dorm with a later curfew runs its own schedule without overriding the freshman dorm.
Class period plus residential
openeducat_attendance treats academic sections and residential checkpoints as the same record type, so the head of school sees one verified timeline per student covering English class, sports practice, dining-hall sign-in, study hall, and the 10 PM dorm check. The dean of students never has to reconcile two systems when a student goes missing.
Biometric, RFID, QR, manual
RFID wristbands or ID cards at the dorm door, fingerprint readers at the dining hall if you choose, QR on a phone for older students with school-issued devices, and instructor manual marking for chapel and assemblies, all writing to one attendance table. Pick the hardware that fits each checkpoint without buying into a single-vendor stack.
Parent and guardian SMS
When a resident misses a checkpoint or hits an absence threshold, the system sends an SMS to the designated parent, guardian, or emergency contact. Templates support multiple languages and respect international students' home-country contact preferences, including local-guardian-first routing for students whose families live a dozen time zones away.
Leave-of-absence and weekend passes
A signed pass marks the student excused for the listed checkpoints. House parents see the pass on the dorm form during roll call so a student on an approved overnight is never flagged as missing. Passes carry the issuer's user ID, the approved destination, and the return-by time so the dean can audit any pass after the fact.
Report card and SIS integration
Academic attendance feeds the OpenEduCat report card and behavior records. Residential attendance ties into the student's housing profile so admissions, the registrar, and the dean's office all work from the same dataset. Re-enrollment conversations reference the same attendance history the parent saw on weekly notifications.
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Can house parents run roll call on a phone in the dorm?
Yes. The dorm checkpoint form is mobile-first and works on a phone or tablet. House parents tap each resident, scan an RFID wristband, or read a QR code at the door. Missing residents bubble to the top of the screen with their last verified location and the time of that read, so a 9 PM count finishes in a couple of minutes even in a 60-bed house.
How does the system handle an international student whose parents are 12 time zones away?
Each student record carries a primary contact, secondary contact, and a local guardian or homestay. The SMS rule respects the contact's time zone and preferred language. A missed curfew can be configured to notify the local guardian first, the dean of students second, and the home-country parents on a delayed schedule so a 3 AM text does not land before the school has the full picture.
What about students with approved weekend passes?
Issue the pass from the student form with the start and end timestamps and the approved destination. The pass automatically excuses any checkpoints inside the window. House parents see the pass on the dorm form during roll call, and the audit log records who issued it, when, and the reason, so the dean of students can review any unusual pattern at the end of the term.
Is this designed for K-12 boarding specifically, or is it a college tool reused?
openeducat_attendance handles class periods, sports rosters, dormitory headcounts, and curfew as the same record type by design. The dorm checkpoint, pass, and house-parent role are built for K-12 residential life, not retrofitted from a college product. The same module also runs in colleges and universities, but the boarding-school workflow is first-class in the data model.
Will OpenEduCat send data outside the school?
Not without your configuration. The module is LGPLv3 and runs on the school's hardware or a cloud you control. The only outbound network traffic is the SMS or email gateway you connect for parent notifications. There is no vendor telemetry, no usage analytics phoning home, and no license check that requires the dorm checkpoint to reach the public internet.
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