Free Exam Management for Colleges

K-12 exam software is organised around a class — one teacher, one group of students, one timetable slot per subject per week. College exam management is organised around course sections (CRNs): the same Calculus I course may have twelve sections taught by nine different faculty across two campuses, each with its own roster, room, and exam sitting. OpenEduCat treats the section as the unit of scheduling, proctoring, marks entry, and moderation, so the exam-controller and registrar see the data the way it actually exists in the SIS rather than flattened into a school-style class register.

Yes. The academic calendar is configurable as semester (two long terms plus optional summer), quarter (three ten-week terms plus summer), or trimester. Exam windows, grading deadlines, incomplete-grade conversion dates, and transcript posting all derive from the calendar definition. Institutions running a mixed model — for example a semester undergraduate program and a quarter-based graduate program — can configure both calendars in parallel and assign programs to the right one. This follows the AACRAO Academic Record and Transcript Guide principle that the calendar definition drives downstream record-keeping rather than being re-entered per process.

Exam rosters are not maintained separately. Because course registration, section assignment, and exam management live in the same data model, the exam roster for any section is exactly the registration roster as of the registrar-defined census or roster-freeze date. Late adds, drops, and section transfers update the roster in place. For institutions running a third-party SIS such as Banner, Colleague, PeopleSoft, or Jenzabar, OpenEduCat exposes REST and XML-RPC endpoints to pull rosters and push grades back to the system of record.

Both. The grading scheme is configured at the program or institution level, so a US community college can issue 4.0 GPA transcripts with plus/minus modifiers and quality-point calculations, while an international branch campus on the same install can issue percentage-and-letter transcripts. PDF transcripts are formatted to AACRAO's recommended transcript content and layout, and an EDI / PESC XML export is available for institutions participating in electronic transcript exchange networks such as Parchment or the National Student Clearinghouse.

Yes. Each exam sitting is configured as in-person (with hall and seat allocation), online proctored, or online un-proctored take-home. In-person sittings produce hall tickets, seating charts, and proctor door lists. Online sittings expose a time-windowed exam URL per student, with optional integration to third-party proctoring services via webhook. Hybrid programs commonly run in-person finals for general-education sections and online finals for fully online sections from the same exam timetable.

Most colleges migrating from spreadsheets import three things: the course catalog, the current term's section list with faculty and student enrollments, and historical transcripts if needed for continuity. Section and enrollment data typically loads in a single afternoon from CSV. Historical transcript backloading is optional — many institutions keep the legacy SIS read-only for archival lookups and start OpenEduCat from the current term forward. There is no per-record migration fee on the Community Edition, and a sample import template is provided so the registrar's office can validate the columns before going live.