Admissions Management for K-12 Schools

Sibling priority is an institution policy: many private schools guarantee a seat to a sibling of an existing student; charter schools per NAPCS guidance offer sibling tie-break in lottery; UK state-school admissions per DfE School Admissions Code list sibling as a tie-break factor after looked-after-children. The platform captures the policy explicitly, applies it auditably, and stores the rationale per admitted-sibling case. Litigation-risk-grade audit trail meets state charter authority and local-authority inspection.

For NAPCS-style charter lotteries: each applicant gets a random number from a cryptographically secure RNG, seeded once per lottery event; applicants ranked by random number; offers issued in rank order until capacity is filled. Sibling tie-break (where applicable) applied as a positive offset to the random number. Audit log records the seed, the per-applicant random number, the timestamp, and the operator who triggered the lottery. State charter authority inspection ready.

Per school per state policy: typical US states require child to be 5 by a state-specified date (varies by state — August 1, August 31, September 1) for KG admission; India's RTE Act sets minimum age 6 for Grade 1 with KG/Pre-KG cut-offs by state. The platform stores per-school per-state cut-off; applicant DOB validated automatically; ineligible applicants flagged with appeal workflow (waiver per medical/developmental grounds available per school policy).

Yes. Once admitted to Pre-K or KG, the student is enrolled and progresses through grades 1-12 automatically each year via the year-end promotion batch. No re-admission needed. Stream selection at Grade 11 is handled as an in-place transition, not a re-admission. Withdrawal and re-admission (e.g., family relocation and return) handled with separate workflow preserving prior academic record.

For Indian and Indian-curriculum-aligned schools: Grade 10 board results (CBSE / ICSE / state board) import once released. Students rank-order their stream preferences (Science with PCM, Science with PCB, Commerce with Math, Commerce without, Arts/Humanities). Stream allocation per Grade 10 aggregate against capped class sizes per stream and prerequisite-subject performance. Offer letter with stream + electives auto-generated. Tutor/mentor assigned per stream.

When a student transfers in mid-year: applicant uploads Transfer Certificate (TC) from previous school, prior report cards, birth certificate, and any conduct/medical records. Admissions office reviews documents; verification call to previous school (per institution policy); seat offer if vacancy in target grade. Onboarding includes prior-academic-record import (where digital) so the new school has continuity. Transfers out: TC generation workflow with auto-populated student record, fees-clearance check, and library/hostel/transport clearance before TC issue.