Free Attendance Management for Vocational Schools

K-12 attendance answers one question per day: was the student in the building? Vocational and TVET attendance has to evidence supervised time on a specific competency, often across more than one location on the same day — theory in a classroom, practical in a workshop bay, and a placement shift at a host employer. The roll is taken by different people in each location, the funding rules count hours not days, and the regulator wants the breakdown by competency, not by date. OpenEduCat models attendance against location, supervisor, and competency rather than against a single daily flag.

On placement days the trainee is rostered to the host employer's site, and the nominated workplace supervisor confirms attendance through a tokenised mobile link or QR scan. The confirmation captures clock-in, clock-out, supervisor identity, and the work area, with a fallback for the school's industrial-training officer to log a manual confirmation after a site visit. The employer never has to log into your LMS, but the school holds a defensible audit record of off-campus hours.

Yes. Export templates map attendance and competency-hours data to the fields used by NSDC's Skill India Portal for trainee tracking and post-placement reporting, the US Perkins V CTE participation and concentration definitions in state Consolidated Annual Performance Reports, and AVETMISS NAT00120 / NAT00130 files for Australian RTOs. You configure the funding stream once on the course, and the export pulls the right fields from the same underlying attendance log.

Before placement starts, the school adds the host employer and the nominated workplace supervisor as a contact on the trainee record. Each placement day the supervisor receives a one-tap link (SMS or email) for the trainees rostered to their site. They confirm presence on arrival and again at end-of-day. If a confirmation is missed, the industrial-training officer is alerted in time to call the employer the same afternoon — not at the end-of-month attendance close.

Each cohort is given a weekly rotation pattern — for example, Monday and Tuesday theory, Wednesday and Thursday workshop, Friday placement. The roster engine automatically routes the roll to the right register and the right owner for each day. Coordinators see a single cohort dashboard showing where every trainee was scheduled, where they were marked present, and which sessions still need a confirmation, regardless of which of the three locations the session belonged to.

Yes. Existing paper registers can be imported through a CSV template that includes trainee, date, location, session type, and signed-off competency hours, so accumulated hours from previous batches do not reset on the day you switch systems. Most centres import the last completed academic year plus the current in-progress batch, run a one-month parallel period where paper and digital rolls are both kept, and then retire the paper register once the digital totals reconcile.