Saudi Electric Services Polytechnic

To address these challenges, OpenEduCat implemented a comprehensive and customized solution tailored to SESP's requirements. An advanced attendance management system was introduced, supporting multiple attendance states such as Sick, Late, Excused, and Unexcused, along with defined rules like late-to-absence conversion and capped sick leaves. Attendance sheets were also configured to lock automatically after session start to ensure data integrity.

The warning letter process was fully automated using threshold-based triggers, enabling timely generation and delivery of notifications at defined absence levels. PDF documents were dynamically generated and distributed via email, ensuring accuracy and consistency while eliminating manual intervention.

The system was further enhanced to support bilingual master data in both Arabic and English, with structured hierarchies and domain-based filtering for improved usability. Multi-branch operations were streamlined through a multi-company configuration, ensuring clear data segregation and efficient management across locations.

Additionally, the online admissions portal was upgraded to capture detailed applicant information aligned with institutional requirements. A customized transcript module was also developed, providing a standardized format that includes trimester-wise performance, credit hours, grade points, GPA, and CGPA calculations based on weighted averages.