School Management System for Saudi Arabia

Madrasati (the national LMS launched by the Saudi Ministry of Education in 2020 during the pandemic and now used across public schools for blended learning) integrates via two-way sync — teacher lesson plans, student submissions, assignments, and formative assessments flow between Madrasati and OpenEduCat without dual-entry. Noor (the national student information system) integration handles enrollment, official transcripts, grade-level promotion records, and the standardized data formats MoE expects. Schools using Madrasati and a private LMS (such as Tatawer LMS or Almenhal) for different cohorts handle multi-LMS reconciliation centrally. Schools migrating off Madrasati or onto it handle the transition without disrupting historical data.

Yes. ETEC (Education and Training Evaluation Commission) operates institutional accreditation cycles for Saudi schools, with self-assessment, evidence collection, and on-site visit phases. The platform supports the cycle: continuous evidence collection (lesson observation records, student work samples, parent and student survey responses, teacher PD records, leadership documentation), ETEC self-assessment template alignment, and visit-day evidence access for ETEC assessors. Schools applying for first accreditation, going through 5-year renewal, or responding to interim reviews all use the same continuous-evidence workflow. Standardized assessments — Qiyas (National Center for Assessment), the General Aptitude Test (GAT), and the Standardized Achievement Admission Test (SAAT) — capture per student.

Fees billed in SAR through openeducat_fees with Saudi VAT (15%) applied per ZATCA (Zakat, Tax and Customs Authority) rules. Most tuition fees are VAT-exempt or zero-rated under Saudi VAT regulations; ancillary services (transport, uniforms, meals, after-school programs, summer camps) are VAT-applicable at the standard 15% rate. ZATCA Phase 2 e-invoicing (Fatoora) integration generates compliant XML / PDF-A3 invoices for VAT-applicable transactions where the school qualifies as a VAT registrant. Local payment gateway integrations include Mada (the Saudi national payment network mandatory for retail transactions), STC Pay, urpay, HyperPay, PayTabs, and Tabby for installment payments; SADAD bill payment integration handles parent fee settlement through banking apps.

Arabic is the primary language for Saudi public schools, and the platform supports Arabic-first UI with right-to-left layout for parents, teachers, and students; English is available for international schools and admin staff who prefer it. Per-user language preference means an Arabic-speaking parent sees the parent app in Arabic with RTL layout while an English-speaking expat parent at the same school sees the English version. Bilingual report card templates handle MoE-curriculum schools where Arabic is the language of instruction and Islamic Studies, Tawheed, and Arabic Language are core subjects. Hijri calendar display alongside Gregorian helps academic planning around Ramadan, Hajj, and Saudi National Day.

Vision 2030 education targets emphasize digital transformation, competency-based learning, Saudization of the teaching workforce, and stronger integration between K-12 and the labour market. The platform supports each: digital transformation through full operational digitization replacing paper and Excel; competency-based learning through the Tatweer-reform competency framework configured per cycle; Saudization tracking via Saudi national vs expatriate teacher composition reporting against Nitaqat targets, with Qiwa platform integration for teacher contract verification; and labour-market integration through TVTC (Technical and Vocational Training Corporation) vocational-pathway tracking at the secondary level. Human Capability Development Program metrics reportable from source data.

Madrasati is the state-provided LMS — free for public schools, mandatory for many MoE programs, but limited to LMS functionality (no SIS, no fees, no admissions, no transport, no parent app beyond LMS use). Tatawer LMS and Almenhal serve private schools as LMS-only alternatives with strong Arabic-language support. OpenEduCat is a full school management platform (SIS, LMS, fees, admissions, attendance, transport, hostel, library, parent app, finance) — schools typically run OpenEduCat as the operational platform alongside Madrasati for the parts of curriculum delivery the MoE mandates through Madrasati. The combination handles compliance with MoE LMS requirements while consolidating everything else on one platform.

A single Saudi school with 800-1,500 students typically goes live in 10-16 weeks: 2-3 weeks data migration (from Noor extracts, existing fee systems, Madrasati for historical assessment data); 3-4 weeks SAR chart-of-accounts and ZATCA VAT configuration; 2-3 weeks ETEC report-template configuration and Madrasati integration setup; 2-3 weeks Arabic-language UI rollout and staff training; 3-4 weeks parallel run; cutover at the start of an academic term aligned with the Saudi academic year. Implementation cost in SAR runs significantly lower than equivalent international platforms at Saudi scales. Implementation partners experienced with Saudi MoE workflows, ETEC accreditation, and Madrasati integration are available.