For Private Tutors & Coaching Centres
Build a blank admission form template tailored to tuition classes in minutes — free, no login, print-ready PDF. Capture subjects, board, grade, preferred days and time slots, batch size, and mode of class on one clean form.
No signup. No card. No watermark on the printed form.
Tuition admissions are different from school admissions. You don't need a transfer certificate or a birth certificate — you need to know the subjects, the board, when the student is free, and how much hand-holding they expect. The ten fields below cover what every tuition centre and home tutor we've spoken to ends up asking on the phone anyway.
Tutors need the student's grade level and current school to pitch lessons at the right pace and to match the school's syllabus exactly.
Two students in the same grade can sit very different exams. Capturing the board upfront prevents wasted prep on the wrong syllabus.
A single applicant may want Maths and Science but not English. A multi-select field lets parents tick exactly what they want without explanations in free text.
Capture available days at the form stage so you can fit the student into an existing batch or quote a 1-on-1 slot without phone tag.
Lets you group applicants by slot demand and tell parents upfront if their preferred window has a waiting list.
Different price points, different commitments. Asking on the form removes the most common back-and-forth phone question.
Post-2020, hybrid tuition is the default. Capture mode so you know whether to send the centre address or a Zoom link with the confirmation.
For school-age tuition, fee discussions and progress updates go to the parent, not the student. WhatsApp number is usually the most-used channel.
Knowing if a student has had tutoring before, and why they left, helps tutors avoid past mistakes and pitch the trial class better.
A short line acknowledging the per-month fee, the trial class policy, and the cash/UPI/bank transfer payment method gets the commercial question out of the way upfront.
Four steps from a blank form to a printable tuition admission form you can share with parents the same day.
Click through to the free admission form builder. The default template loads eight common fields. No signup or account needed.
Add multi-select fields for subjects and days, a select field for board, time slot, and batch size, and any other tuition-specific entries. Mark each field required or optional with a toggle.
The right-hand pane shows the form as a parent will see it. Reorder fields, tweak labels, and adjust required documents until it matches your enquiry flow.
Click the Print button to send the form to a printer for walk-ins or save as PDF to share over WhatsApp, email, or your tuition centre's website.
Three short scenarios that show how the tuition admission form holds up in practice.
A parent submits the form for their daughter in Class X CBSE, ticks Maths and Science under subjects, selects Mon-Wed-Fri for days, picks the 5–7pm evening slot, and chooses small-group as the batch preference. The tutor sees this at a glance, confirms the spot in the existing Mon-Wed-Fri 5pm batch, and sends the fee and address by WhatsApp the same evening.
A parent enquires about Cambridge A-Level Physics for a Class XII student. The form captures Board = Cambridge, Subject = Physics, Batch = 1-on-1, and Mode = Online. The tutor knows immediately to send the trial-class Zoom link and quote the 1-on-1 hourly rate rather than the group fee.
A working parent fills the form for Class VIII State Board, ticks only Sat and Sun, picks the weekend-afternoon slot, and selects in-person. The home tutor uses the location field to filter for households within a 5km radius and confirms a Saturday-Sunday slot the same day.
Common questions tuition centres and private tutors ask before they put a new admission form into use.
Add a multi-select field labelled "Subjects requested" with options for Maths, Science, Physics, Chemistry, Biology, English, Social Studies, Hindi, Sanskrit, and any regional or vocational subjects you teach. A multi-select is better than a free-text box because parents tick exactly what they want without ambiguity, and you can later filter applications by subject demand. For higher grades, you may want separate fields for Class XI and Class XII streams (Science, Commerce, Humanities) so you can match a tutor with the right specialisation. This tool lets you add as many select options as you need on a single field.
Yes. Add one multi-select field for days of the week with Mon, Tue, Wed, Thu, Fri, Sat, Sun as options so parents can tick the days the student is free. Then add a select field for time slot with options like After School (4–6pm), Evening (6–8pm), Late Evening (8–10pm), Weekend Morning, Weekend Afternoon, or Flexible. Capturing both at the form stage lets you slot a new student into an existing batch immediately, or quote a 1-on-1 fee if their schedule doesn't overlap with any current batch. It removes the most time-consuming back-and-forth in tuition admissions.
Add a select-type field labelled "Board" with options CBSE, ICSE, State Board, IB, Cambridge IGCSE, NIOS, and Other. The board determines which textbook, syllabus, and exam pattern the tutor needs to prepare for, so this field should be marked required. Two students in the same grade can sit very different exams: a Class X CBSE student covers different chapters in Maths than a Class X ICSE or IB MYP student. Without this field, tutors waste the first lesson clarifying the syllabus, or worse, they teach to the wrong board for weeks. Capturing it upfront saves that friction.
Yes, because it sets fee expectations and operational planning upfront. Add a select field labelled "Batch preference" with options 1-on-1 (Private), Small Group (up to 5 students), and Regular Batch (6–15 students). Each option usually has a different per-month fee, so capturing it at the form stage lets you send accurate pricing in your reply. It also tells you whether you need to start a new batch (if multiple applicants want small-group at the same time) or whether you can slot the student into an existing one. For online tuition, batch size also affects platform setup (Zoom breakout rooms, etc.).
Add a select or radio-style field labelled "Mode of class" with three options: In-person at centre, Online, or Both (open to either). Since 2020, hybrid tuition is the default for most centres, and parents now expect to be asked. Capturing mode tells you whether to send the centre address with the confirmation message or a Zoom or Google Meet link. For online enrolments you may want a second field asking which device the student will use (laptop, tablet, phone) and whether they have a stable internet connection — both of which affect lesson design. This tool lets you add either as a select or text field.
Yes, and most experienced tutors do. Add a select field asking "Has the student attended tuition before?" with options Yes — Currently, Yes — In the past, and No. Follow it with a short text field labelled "If yes, which subjects and for how long?" and an optional textarea "Why are you switching tutors?" The answers tell you a lot. A student who has cycled through three tutors in two years signals either a parent-expectation issue or a learning-style mismatch, both of which you'll want to handle before the trial class. It also helps tutors avoid repeating teaching styles that didn't work.
Add a short textarea or a checkbox-style declaration at the end of the form stating: per-month fee for the chosen subjects and batch type, the trial-class policy (free first class, paid trial, or no trial), the accepted payment methods (cash, UPI, bank transfer, monthly cheque), and the notice period for cancellation. A simple required checkbox labelled "I have read and accept the fee and trial-class terms" gives you a documented record. For tuition centres, this avoids the most common dispute later: parents who say they didn't know the fee was per-month rather than per-class, or that there would be a charge for the trial.
Yes. The admission form builder is free for any private tutor, home tutor, or tuition centre to use, with no signup, no account, no card, and no usage limit. You can build as many tuition admission forms as you need, save each as a printable PDF, and share via WhatsApp, email, or print copies for walk-ins. There is no watermark and no branding from us on the printed form, so it goes out under your own tuition class name. If you grow to a point where you're handling hundreds of enquiries per intake season, OpenEduCat's Admissions Management module automates the whole workflow end-to-end, but the form builder itself stays free.
When tuition enquiries cross a few dozen per intake, a blank form template stops scaling. OpenEduCat's Admissions Management module tracks every enquiry from first touch to enrolled student — batch assignment, fee plans, parent communication, and attendance, all in one place.
