Library Management for Multi-Campus School Groups
A library platform built for education chains running 5-50+ campuses: union catalog, inter-campus transfers, group-level procurement negotiations, and a central dashboard that tells the group owner which library is under-utilized. Built on openeducat_library with multi-company mode.
Multi-campus library management software unifies catalogs, circulation, and procurement across an education group running multiple schools or campuses. OpenEduCat's openeducat_library in multi-company mode delivers a union catalog, inter-campus loans, group-negotiated vendor contracts, and a central utilization dashboard that surfaces which campus library needs attention without monthly CSV exercises.
Key Features
Everything you need to manage library management for multi-campus school groups effectively.
Union Catalog Across Campuses
One OPAC search spans every campus. A student at Campus B can see a title is available at Campus D and request an inter-campus transfer in one click.
Per-Campus Collection with Shared Privileges
Each campus manages its own physical stock, loan rules, and opening hours, but borrowers share privileges across the group. Alumni who move cities retain borrowing rights if group policy allows.
Group-Level Procurement
Negotiate one contract with Springer, Wiley, or regional distributors for the whole group. Individual campuses draw down against the group contract without re-negotiating per site.
Central Utilization Dashboard
Group owner sees per-campus circulation, dead-stock ratio, and fine collection in one view. Identifies under-utilized campuses for librarian-training rollout or catalog refresh.
Inter-Campus Transfer Logistics
Weekly transfer runs between campuses are managed as batches. Books picked at source scan into a courier manifest, arrive at destination, and auto-update location with full audit trail.
Acquired-School Onboarding
New campuses import into the group with a data-migration template. Cataloging harmonizes to group standards within 2-4 weeks, not 6 months.
Frequently Asked Questions
Common questions about library management for multi-campus school groups.
Can borrowing privileges follow a student who moves between campuses?
Yes. Multi-company mode ties the borrower to the group, not a single campus. When a student moves from Campus A to Campus C mid-year, their record, history, and privileges move with them. No manual transfer, no fine-ledger loss.
How does group-level procurement actually save money?
A single group contract with a publisher or distributor is priced against aggregate volume across every campus. OpenEduCat surfaces consolidated ordering volume per vendor so procurement teams negotiate one multi-year contract rather than 20 per-campus POs. Reference customers report 10-18% savings on repeat vendors.
What happens when we acquire a new school with its own catalog?
The new campus imports via MARC21 or Dublin Core. Its catalog either joins the group catalog (if standards match) or runs as a separate branch under the group umbrella (if it uses different classification). Harmonization to group cataloging standards typically completes within 2-4 weeks.
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