Student Information System for Preschools

Childcare apps focus on the daily message stream — photos, check-ins, billing — and treat the child record as supporting data. A preschool SIS treats the child, family, immunization, and developmental record as the source of truth, with the parent feed as one output of that system. OpenEduCat covers both layers in one place, so when a child moves from your toddler room to your pre-K classroom or eventually to a partner kindergarten, the full developmental history travels with them as a portable record — not a screenshot of a chat app.

It helps with the paperwork inspectors actually look at: immunization records against the CDC schedule, signed enrollment forms, emergency contacts, authorized-pickup logs, incident reports with parent sign-off, and staff-to-child ratios per room. The system generates the reports inspectors ask for in seconds rather than you searching three binders. It does not replace the policies and training your licensing body requires — but it makes proving them dramatically easier.

Only adults on the authorized pickup list for that specific child. Each pickup record stores name, relationship, phone, government ID type, and a photo. At sign-out, your front-desk tablet shows the photo so staff can match face to record. If a custody order restricts a parent or relative, that restriction appears as a red banner on the child profile. Every pickup is logged with timestamp and staff initials — which becomes evidence if there is ever a dispute.

OpenEduCat is framework-agnostic. Centers in the US typically map observations to NAEYC accreditation indicators and state early-learning standards. UK and international British schools use the EYFS (Early Years Foundation Stage) prime and specific areas. New Zealand centers use Te Whāriki strands. You configure the framework once for your center, and teachers see the milestone library in their daily-observation flow. You can run more than one framework at the same time if you serve mixed cohorts.

Each child profile stores the home language. The parent portal, daily reports, and enrollment forms are available in multiple languages out of the box, and the rest can be translated by your team. Push notifications go in the family's preferred language. Teachers still log observations in your center's working language — parents see the translated version. This is critical for diverse early-learning centers where parent communication is your single biggest engagement lever.

OpenEduCat includes invoicing, recurring tuition charges, late-pickup fees, and parent payment portals — so most preschools consolidate. If you already run QuickBooks or a payment processor you love, OpenEduCat syncs to it instead of forcing a switch. The point is that the child record, attendance, and billing are linked: late-pickup fees auto-generate from the sign-out log, and outstanding balances are visible on the family profile rather than buried in a separate finance tool.