Student Information System for Colleges
For 4-year colleges, regional universities, and mid-market tertiary colleges — a college-scale SIS with NACAC and Common App support, accreditation reporting (regional accreditors, AACSB, NAAC, ENQA), transfer-credit evaluation workflows, financial aid packaging, and a 6-9 month implementation timeline. Used by 6,800+ colleges worldwide.
A college student information system (SIS) is the authoritative student record system sized for 4-year colleges, regional universities, and tertiary colleges (typically 1,000-15,000 students) — handling NACAC and Common App application intake, transfer-credit evaluation, financial aid packaging, accreditation reporting, and integrated fees / library / hostel modules. OpenEduCat's college SIS is LGPLv3 open-source, used by 6,800+ colleges across 80+ countries.
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Common App, NACAC & Coalition Application Intake
Direct integration with Common App, Coalition for College, and Common App for Transfer applications. Application data, essays, recommendations, and supporting documents intake automatically; reading and review workflow assigns to admissions counsellors with rubric scoring. NACAC ethical recruitment guidelines (post-2020 Justice Department settlement) configure into the workflow.
Transfer-Credit Evaluation Workflow
Inbound transfer student credit evaluation: course-by-course articulation against catalog equivalency tables, registrar review queue, and articulation agreement-based bulk transfer (community college 2+2 partnerships). Reverse transfer (4-year to 2-year for AA completion) workflow supported. Transfer student degree audit reflects post-evaluation credits accurately.
Financial Aid Packaging
Aid officers package merit aid, need-based grants, federal Pell and SEOG, state grants, institutional aid, and external scholarships per student. The packaging workflow respects per-fund eligibility (athletic only for athletes, donor-restricted only for matching majors) and outputs award letters tied to enrollment confirmation deposits. ISIR imports from FAFSA flow into the workflow.
Accreditation Reporting
Regional accreditation (Higher Learning Commission, Middle States, Southern Association, Western Senior, Western Junior, NECHE, Northwest), program accreditation (AACSB, ACBSP, ABET, ACEN, CAEP, NASM, CIDA), and international accreditors (NAAC, NBA, ENQA, NCAAA, KHDA) report templates pre-configured.
Degree Audit & Catalog Year Enforcement
Per-program degree requirements with prerequisite logic, catalog year enforcement (students audited against catalog version in effect at matriculation), and "what-if" audit for major changes. Course substitution petitions workflow through department chair → registrar approval. Degree-conferral readiness reports generate per term.
Athletic Compliance (NCAA, NJCAA, NAIA)
Athletic eligibility tracking under NCAA Division I/II/III, NJCAA, NAIA, or international equivalents. Initial eligibility (NCAA Eligibility Center clearinghouse data), continuing eligibility (full-time enrollment, GPA, progress-toward-degree), and APR (Academic Progress Rate) reporting integrate with the student record.
International Student & Visa Reporting
F-1, J-1, M-1 visa-status tracking integrates with SEVIS (Student and Exchange Visitor Information System) for US institutions. UK Tier 4 / Student Route monitoring, Australia ECoE / CRICOS reporting, Canada IRCC compliance, India FRRO reporting all configure per institution location.
Fundraising, Alumni & Capital Campaign Tracking
Donor records, alumni database extending from student records, gift commitments, restricted-fund accounting, and capital campaign progress tracking integrate with the SIS. Annual fund campaigns, named-scholarship endowments, and reunion outreach work from the same database that knew alumni as students.
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Regional public universities run Banner or PeopleSoft Campus Solutions with annual contracts hitting $400K-1.5M. Customization for state-specific reporting (NJ HESC, IL ISBE, NC UNC system) takes 6-18 months. Athletic compliance and Title IX reporting require shadow systems.
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OpenEduCat self-hosts on university infrastructure with state-specific reporting templates configured. Annual cost drops 80-90%. Customization is standard Python module work, not vendor-ticket queue. Athletic compliance, Title IX, and state reporting all flow from source data.
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Liberal arts colleges juggle Colleague, Jenzabar, or Banner ($200K-450K/yr) plus separate Slate for admissions plus separate Raiser's Edge for advancement. Annual systems spend hits $400K-800K with reconciliation friction. Reading-week admissions decisions slip when Slate-Banner sync lags.
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OpenEduCat consolidates SIS, admissions, financial aid, advancement, and alumni on one install. Reading-week timelines hold because data is in one database. Annual systems spend drops to $30K-80K — typical 80-90% cost reduction. Liberal arts CFOs redirect savings to faculty hiring or financial aid.
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Affiliated colleges follow university grading scales, exam patterns, and catalog rules but run independent admissions, fees, library, and hostel operations. Existing college ERPs hard-code one university's rules; switching affiliations or running multi-affiliation programs requires expensive customization.
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Configurable grading, exam, and catalog rules let affiliated colleges follow their parent university's policies without hard-coding. Multiple affiliations (some programs under one university, others under another) configure cleanly. UGC mandatory disclosures, AICTE EOA (where applicable), and NAAC SSR generate from source data.
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How does Common App and NACAC integration work?
Common App, Coalition for College, and Common App for Transfer applications intake directly into the platform via API. Application data, essays, school reports, transcripts, and recommendations populate the prospective student record automatically. Admissions reading and review workflow assigns applications to counsellors with rubric scoring; reader-pair adjudication and committee review configure per institution preference. NACAC post-2020 ethical recruitment guidelines (no May 1 deadline pressure tactics, no incentive-based recruitment) configure into the workflow.
Does it handle transfer-credit evaluation cleanly?
Yes. Inbound transfer credit evaluation runs course-by-course against catalog equivalency tables maintained by registrar. Articulation agreement-based bulk transfer (community college 2+2 partnerships, consortium agreements) processes batched transfers in one workflow. Reverse transfer (4-year credits flowing back to 2-year for AA completion) supported. Transfer-student degree audit reflects post-evaluation credits accurately, eliminating the typical "I paid for a degree audit that doesn't reflect my transfers" complaint.
Can it handle athletic compliance for NCAA Division I/II/III?
Yes. Athletic eligibility tracking under NCAA Division I, II, and III rules (initial eligibility from NCAA Eligibility Center clearinghouse, continuing eligibility, full-time enrollment, GPA progression, progress-toward-degree, summer enrollment, and APR — Academic Progress Rate). NJCAA, NAIA, and international equivalents configure similarly. Title IX gender-equity reporting under EADA (Equity in Athletics Disclosure Act) generates from source roster, expense, and aid data.
Does it integrate with FAFSA and federal Title IV?
Yes. ISIR (Institutional Student Information Record) imports from FAFSA flow into financial aid packaging workflow. Federal Pell Grant, SEOG, Direct Loan, FWS (Federal Work-Study), and PLUS loan award workflows respect federal eligibility rules. SAP (Satisfactory Academic Progress) calculations run per term. R2T4 (Return of Title IV Funds) for withdrawals automates with the federally-mandated 60% breakpoint. COD (Common Origination and Disbursement) reporting exports federally-formatted.
How long does implementation take for a 4,000-student college?
Typical 4,000-student college deployment runs 6-9 months end-to-end: 2-3 months for data migration from existing SIS (students, faculty, courses, schedules, attendance history, grade archives, transcripts), 2-3 months for configuration (academic policies, grading scales, fee structures, accreditation report templates, financial aid rules), 6-8 weeks parallel run with existing SIS, and cutover at the start of an academic year. Smaller colleges (under 1,500 students) can go live in 4-6 months total. Migration partners certified for Banner, Colleague, and Jenzabar source migrations are available.
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The Open-Source Alternative to Infinite Campus
Infinite Campus serves one in three US K-12 students and earned its installed base the hard way — deep gradebook, robust state reporting, years of district trust. OpenEduCat is the open-source alternative for districts that want the same core SIS capability without per-student licensing, with full source-code access, self-hosting, and multi-campus flexibility built on the openeducat_core stack used by 4,300+ institutions worldwide.
solutionPage.exploreLinkStudent Information System for K-12
For US public school districts, US private K-12 schools, Canadian school boards, and international K-12 systems — a K-12 SIS with FERPA / COPPA defaults, Ed-Fi and OneRoster APIs, ADA/ADM state reporting, IEP/504/ELL accommodation tracking, and a standards-based gradebook. Open-source LGPLv3 with no per-student licensing. Used by 8,200+ K-12 schools.
solutionPage.exploreLinkStudent Information System for Universities
For research universities, comprehensive universities, and multi-college university systems — a university-scale SIS with IPEDS, HESA, NAAC, and AACSB reporting, multi-college academic structure (College of Arts and Sciences, College of Engineering, College of Business — each with its own academic policy), graduate and research-student tracking, and federated identity through Shibboleth, InCommon, and eduGAIN.
solutionPage.exploreLinkStudent Information System for Charter Schools
For independent charter schools, charter management organizations (CMOs), and charter networks running 5-100 schools — a charter-specific SIS with state-authorizer reporting, charter renewal data packaging, lottery and waitlist enrollment, network-wide rollups for accountability dashboards, and FERPA/COPPA defaults. Used by 110+ charter networks across 38 US states.
solutionPage.exploreLinkBereit, Ihre Institution zu transformieren?
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