School Management System for the Philippines

DepEd Order No. 8, s. 2015 (Policy Guidelines on Classroom Assessment for the K to 12 Basic Education Program) defines three components per learning area: Written Work (WW), Performance Tasks (PT), and Quarterly Assessment (QA), each weighted differently per grade level and learning area cluster. For example, in Grades 1-10, Languages and AP weight WW 30%, PT 50%, QA 20%; Mathematics weights WW 40%, PT 40%, QA 20%; MAPEH weights WW 20%, PT 60%, QA 20%. The platform configures these weights per grade level per learning area, calculates the quarterly grade per the formula, accumulates four quarters into the final grade per learning area, computes the General Average, applies the transmutation table to convert from raw to final grade, and generates Form 138 in DepEd-prescribed format. Conduct and core values (Maka-Diyos, Makatao, Makakalikasan, Makabansa) track per quarter alongside academics.

Senior High School (Grades 11-12) under K-12 offers four tracks: Academic Track with strands ABM (Accountancy, Business and Management), HUMSS (Humanities and Social Sciences), STEM (Science, Technology, Engineering and Mathematics), and GAS (General Academic Strand); TVL Track (Technical-Vocational-Livelihood) with strands in Home Economics, ICT, Industrial Arts, Agri-Fishery Arts, plus TESDA-aligned competency assessments leading to NCII certification; Sports Track; and Arts and Design Track. The platform configures per-strand subject offerings (each strand has 7 specialized subjects on top of 15 core subjects), class scheduling per strand, work immersion (80 hours minimum at SHS partnered with industry), and the culminating performance task / research / capstone required for graduation. Strand-shifting between Grades 11 and 12 (a student switching from STEM to ABM) handles cleanly with credit transfer rules.

The 10 standardized School Forms cover the data-reporting cycle: SF1 School Register (master enrollment list per class), SF2 Daily Attendance, SF3 Books Issued and Returned, SF4 Monthly Learner Movement and Attendance, SF5 Report on Promotion and Level of Proficiency (per learning area mastery levels — Did Not Meet Expectations, Approaching Proficiency, Proficient, Advanced), SF5A SHS variant, SF6 Summarized Promotion Report, SF7 School Personnel Assignment, SF8 Learner Basic Health Profile, SF9 Learner Progress Report Card (= Form 138), and SF10 Learner Permanent Academic Record (= Form 137). All ten forms generate from source data. The Learner Information System (LIS) for learner enrollment and LRN assignment, and the Enhanced Basic Education Information System (EBEIS) for school profile data, sync bidirectionally. Beginning of School Year (BOSY) and End of School Year (EOSY) submissions package automatically; Quick Count cycles handle without manual data assembly.

Fees billed in PHP through openeducat_fees with the Philippine 4-quarter academic year. Local payment gateway integrations: GCash (the dominant mobile wallet with 80M+ users), Maya (formerly PayMaya), Dragonpay (covering 30+ Philippine banks and over-the-counter at 7-Eleven, Cebuana Lhuillier, M Lhuillier, Palawan Pawnshop), PayMongo, and direct online banking (BPI, BDO, Metrobank, Landbank). PESONET and InstaPay bank-transfer reconciliation. 7-Eleven CLiQQ kiosk payment for cash-paying parents. Tuition installment plans (common in private schools — typically 4 to 10 monthly installments) with auto-debit configuration. Sibling discounts, faculty-children discounts, and scholarship grants (academic, athletic, financial-need) configure per school policy.

Yes. Mother Tongue-Based Multilingual Education (MTB-MLE) is mandated by RA 10533 (the Enhanced Basic Education Act of 2013) from Kindergarten through Grade 3, with the learner's mother tongue as the medium of instruction. The platform supports per-student mother tongue tagging across the 19 official MTB-MLE languages: Tagalog, Cebuano, Hiligaynon, Iloko, Bikol, Waray, Kapampangan, Pangasinan, Tausug, Maguindanaoan, Maranao, Chavacano, Ybanag, Ivatan, Sinurigaonon, Akeanon, Kinaray-a, Yakan, and Surigaonon — plus Filipino and English as second languages introduced from Grade 4. Per-region default language configuration aligns with regional dominant languages; per-school override handles linguistic minority schools. Parent communication and report card content templated bilingually where the school chooses to issue both versions.

GenyoX (built by Diwa Learning Systems with strong publisher tie-in), GlobalCom DEPED Connect (focused on DepEd reporting workflows for public schools), and MIS-PH are Philippine-built school management platforms popular with K-12 schools. Pricing typically PHP 250-800 per student per year for the SaaS versions. OpenEduCat differs in three ways: (1) open-source LGPLv3 with self-host option, so total cost of ownership at scale lands 60-80% lower; (2) full ERP scope including HR, payroll, library, transport, finance, and procurement on one platform rather than SIS-only or DepEd-reporting-only; (3) configurable for HEIs and TVIs alongside K-12 — useful for integrated K-12-to-college institutions which the K-12-only platforms do not handle. Schools migrating from GenyoX / DEPED Connect typically import student records, historical grades, and parent contacts in 2-4 weeks.

Yes. For HEIs: Commission on Higher Education (CHED) compliance covers programme alignment per CMO (CHED Memorandum Order), Outcome-Based Education (OBE) outcomes mapping per CMO #46 (s. 2012), Student Credit Hour (SCH) accounting per CMO #20, and quarterly statistical reports. Voluntary accreditation through PAASCU (Philippine Accrediting Association of Schools, Colleges and Universities), PACUCOA (Philippine Association of Colleges and Universities Commission on Accreditation), and ALCU-COA (Association of Local Colleges and Universities Commission on Accreditation) — evidence assembles from source data. For TVIs: TESDA Training Regulations alignment per qualification, NCII / NCIII competency assessment tracking, and UTPRAS (Unified TVET Programme Registration and Accreditation System) compliance. Integrated K-12-HEI-TVI institutions (common in Philippine education) handle on one platform.

A typical 1,000-2,000 student private K-12 school in Metro Manila, Cebu, or Davao goes live in 10-16 weeks: 2-3 weeks data migration (from existing GenyoX / MIS-PH / Excel records, including LRNs, historical grades, and parent contacts); 3 weeks PHP fee structure and GCash / Maya / Dragonpay configuration; 2-3 weeks DepEd Order No. 8 grading rule configuration and SF1-SF10 template setup; 2 weeks SHS track configuration if applicable; 2 weeks staff training; 3-4 weeks parallel run; cutover at the start of an academic quarter. Public school division-level rollouts phase by district over 12-24 months. HEI deployments add CHED CMO mapping and OBE outcomes work. Implementation partners with Philippine education compliance experience (DepEd LIS / EBEIS, CHED, TESDA, PAASCU) are available.