School Management System for Kenya

Yes. The CBC 2-6-3-3-3 pathway is configurable end to end: 2 years pre-primary, 6 years primary (Grade 1 to 6), 3 years Junior Secondary (Grade 7 to 9), 3 years Senior Secondary in one of three pathways (Arts and Sports Science, Social Sciences, STEM), followed by 3 years tertiary. The seven learning areas at primary level, junior-secondary integrated subjects, and senior-secondary specialization pathways all sit in the curriculum model. Rubric assessment against the four proficiency levels (Below Expectation, Approaching, Meeting, Exceeding) is native.

Fees billed in KES through openeducat_fees. Integration with M-Pesa Daraja API supports STK Push (parent taps pay on the parent portal, receives a Safaricom pop-up on their phone, confirms with PIN), C2B collection against a paybill or till number, and B2C for refunds. Airtel Money and bank standing-order rails work in parallel. Every payment auto-reconciles to the learner account so the bursar stops downloading M-Pesa statements and matching by hand at term end.

Yes. Learner and staff records store the UPI (Unique Personal Identifier), birth-certificate reference, household head details, and other fields NEMIS requires. Export templates match the CSV and Excel layouts sub-county directors of education typically request for capitation-grant reconciliation, staff-return submissions, and enrolment audits. Template configuration is editable QWeb, so a partner or your ICT teacher can adapt to changes in NEMIS field requirements over time.

You choose the residency posture. Self-host on infrastructure inside Kenya (Safaricom Cloud, Liquid Data Centres Nairobi, or on-premise at the school) keeps all data physically in-country and simplifies Office of the Data Protection Commissioner (ODPC) registration. AWS af-south-1 (Cape Town) is the nearest hyperscaler region for schools comfortable with regional cloud. The school remains the data controller under the Act; OpenEduCat is the technical mechanism.

openeducat_hostel handles room allocation, bed-space fees, warden duty, and mess plans for boarding schools. Boarding fees invoice in KES with installment schedules matching the Kenyan school calendar (Term 1, 2, 3). M-Pesa Daraja collects boarding fees the same way it collects tuition. The bursar sees boarding balances per learner alongside tuition on a single ledger, which matters for a boarding-heavy secondary school running 600 to 1,500 boarders.

Yes. Parent communications, fee statements, attendance notifications, and report-card labels are templatable in Kiswahili and English. The parent portal offers a language toggle; preference persists per parent. Kiswahili-speaking parents in rural counties receive fee reminders in Kiswahili; English-speaking parents in Nairobi receive English. Report-card templates can render bilingually where the school wants both languages on the same document.

Yes. A faith-based sponsor running 8 to 40 sponsored schools, or a county education office coordinating multiple public schools, uses multi-company architecture: each school a separate company on one instance, county-level or diocesan-level consolidated reports available centrally, but each school retains its own KNEC centre code, fee structure, and headteacher autonomy. Sponsors see aggregate CBC assessment performance and enrolment trends without asking each headteacher for a spreadsheet.